THE MINUTES OF THE ANNUAL PARISH ASSEMBLY HELD ON TUESDAY 4th APRIL, 2017 IN DURLEY MEMORIAL HALL, DURLEY AT 8.00 p.m.
The Chairman, Cllr Charles welcomed everyone to the Annual Meeting and then introduced Councillors to members of the public present.
1. Apologies for Absence: Apologies were received from District Councillor Mclean.
2. The Chairman presided over a Meeting of 7 Parish Councillors, County/District Councillor Humby, District Councillor Miller, Mrs A Collins (Clerk), PCSO Slater and 3 parishioners.
3. Minutes of the previous Annual Parish Assembly (12.4.16) were read, confirmed and signed.
4. Matters arising: There were no matters arising from the Minutes.
5. Chairman’s Report – Councillor Sam Charles gave a Report giving details of all the Parish Council activities throughout the year. This is shown as Appendix 1.
6. Financial Report – Clerk, Mrs Anne Collins. A detailed Report was given regarding the
Income and Expenditure for the year. The balance to carry forward for the next financial year is about £5,000 less than the previous year. This is because the Expenditure was up by £10,000 and the income was up by nearly £5,000. A detailed set of Accounts is attached as Appendix 2.
7. Highways Report – A Report was given by Cllr Pitter, which included reports of many pot holes in Durley that have been repaired, and verge problems around the village.
8. Hall Report – Chairman of Hall Committee – Cllr Marie Smith. Cllr Smith reported that the Hall has had new flooring in the foyer and kitchen which brightens up the Hall entrance. New tables and trollies to keep them in have been purchased. These tables are lighter and easier for hirers to put up and down. The main entrance and kitchen have been re-painted. Cllr Smith thanked various Clubs for hiring the Hall on a regular basis and for their support. She also thanked CC Rob Humby for the Grant which he has approved towards the new tables, WCC have also given a Grant towards the tables and trollies which is appreciated. Cllr Smith then thanked John the Caretaker, Sam, Kerry and Peter for all the maintenance work they carry out at the Hall and Anne for taking the bookings and keeping everything running smoothly. A Report is attached as Appendix 3.
9. County Councillor’s Report – County Councillor Humby. County Councillor Humby gave a written Report and this is attached as Appendix 4. CC Humby ended his Report by thanking the Parish Councillors and the Clerk for all their support over the year.
10. District Councillors’ Report – District Councillors Humby and Miller. District Councillor Humby did not have a specific District Council Report, but incorporated matters in his Report above. District Councillor Miller reported on the work that he carried out in the Estate Management of WCC. He also oversees the Grants which are allocated at WCC to various organisations. DC Miller said that he is still following up the double yellow lines which have been requested in Durley at Beech Corner, end of Manor Road and outside of the Primary School.
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11. Police Representative’s Report – PCSO Slater gave a Report saying that she is based at Hoe Road in Bishops Waltham along with other Officers. PCSO Slater mainly deals with Neighbourhood offences and low level crime. Some statistics were available and PCSO Slater read them out as comparisons from last year to this year. She is going to visit Durley Lunch Club soon with a Trading Standards Officer.
13. Questions to Council Members:
A parishioner present said that the road is sinking again between Mitford and the Farmers Home in Heathen Street. This is a on-going problem as there is running sand under the road and this is a major repair. HCC are aware of the need to deal with under the road rather than just repair the sinking road. Cllr Pitter will report this to HCC Highways again.
14. There being no further business the Chairman thanked everyone for attending and
refreshments were then served. The Meeting concluded at 9.10 p.m.
