THE MINUTES OF THE MONTHLY PARISH COUNCIL MEETING HELD ON TUESDAY 8th NOVEMBER, 2016 IN THE KEN STAINER SUITE AT DURLEY MEMORIAL HALL, DURLEY AT 7.30 p.m.
3 Parish Councillors, the Clerk Mrs Anne Collins, District Councillor Mclean and 2 parishioners were present.
1. APOLOGIES FOR ABSENCE: Apologies were received from Cllr Delmege, Cllr Burton, County/District Councillor Humby and District Councillor Miller.
2. ANY DECLARATIONS OF INTEREST UNDER THE CODE OF CONDUCT. There were no Declarations of Interest.
3. THE MINUTES OF THE MEETINGS HELD ON 11th OCTOBER, 2016 AND 2nd NOVEMBER, 20916 WERE READ, CONFIRMED AND SIGNED.
4. MATTERS ARISING:
(a) Drainage at The Sawmills – start date. Clerk reported that the Contractor is hoping to start the work in 2 weeks’ time. A County Councillor Grant has been applied for to cover part of the cost.
(b) Flooding at Beech Corner and outside of School – Update from CC Humby. CC Humby was not at the Meeting to give an update, but the Clerk reported that the pipe under Durley Brook Road has been prioritised by HCC Highways. It is hoped that this work will be completed before the winter weather sets in.
(c) Fly-tipping in Durley. Clerk has asked the land owners’ permission to put up signs in various “hot spots” in Durley and they are more than happy with this. Dick Bastian will be contacted about putting up a sign alongside his land in Greenwood Lane. More fly-tipping has been reported throughout the month and a parishioner present reported that there are some car seats and other rubbish dumped in Durley Road just past the Church. Clerk will report this to WCC.
(d) Hedge in Parsonage Lane. A response to our letter has not been received and Clerk has not been able to catch the owner of the horses in the field to see if she knows who the owner of the hedge is.
(e) Report on BW Bridleway Project – Cllr Watts reported that most of the Meeting was taken up with discussion on a Meeting on Winchester and the costings of the Bridleway Project. There was no discussion on any issues relating to Durley.
(f) Report on Southern Parishes Meeting – Cllr Charles/Clerk. The Group were introduced to the new CSO Michael Thomas who works for BW and Swanmore Parish Councils. The major part of the Meeting was taken up with questions and answers to Keith House regarding the EBC Local Plan. He also talked about the proposal for the Botley By-pass.
(g) Report from Parish Plan Meeting held on 2.11.16. The Parish Plan Team has successfully re-vamped the Good Neighbours Group which is working well with 9 Committee Members and 18 drivers. Many residents have offered their help. The Village website is now up and running and thanks were given to Andy Burton for leading this. Interest was shown in holding a Village Carnival so a Public Meeting is going to be held in January to see how many residents would be willing to help. A decision will then be made. BWPC has some allotments in Albany Road which is right on the Durley/BW boundary so the Parish Plan members are going to visit the site and see if they would be suitable for Durley residents to hire. There are around 10 residents who are interested in renting an allotment. There are also residents who would like a Community Orchard but before going down this route the Group agreed to see if there are spare trees within the village that have not been picked this year, which could be picked by a Community Group. Ian Medd is looking at village gateway signs and it is hoped that we will be able to put these in place of the present Durley signs.
(h) Church Copse re-planting. There is no further update available. Clerk said that CC Humby is still waiting for a response. A parishioner present said that the trees should have been re-planted by June, 2016 and he is disappointed that no response is forthcoming.
(i) Double lines outside of Beech Corner – DC Miller has responded to the Clerk and Clerk read out the response. Councillors agreed that no progress is being made at the moment, despite residents having safety concerns when coming out of Stapleford Lane and Church Lane on a regular basis. Corinne Phillips at WCC appears to dispute the fact that vehicles park on the staggered junction outside of Beech Corner Garage which takes away sight-lines. It was agreed that a resident would take photographs on a daily basis to show WCC what it is like. Many photographs have already been taken by residents.
5. COUNTY COUNCILLOR’S REPORT: CC Humby. No Report was available.
6. DISTRICT COUNCILLORS’ REPORTS: DC Humby, DC Mclean and DC Miller. DC Mclean reported on development in the area and the impact that it would have on traffic through Durley. He also said that he will be Mayor on 17th May, 2017 and is happy to come to Durley for an Event if we book up in advance through his PA. He offered equipment if we needed it for crushing apples if we held an Apple Day Event. Cllr Charles thanked DC Mclean for this offer.
7. PUBLIC PARTICIPATION ITEMS BY INVITATION OF THE CHAIRMAN. 2 residents were at the Meeting to ask about the re-planting of Church Copse, Greenwood Lane and to report some more fly-tipping in Church Lane. An accident was narrowly avoided at the end of Church Lane due to cars parking outside of Beech Corner Garage.
8. CORRESPONDENCE:
(a) WCC District Local Plan Part 2 – Consultation on Proposed Modifications. Councillors had no comments to make.
(b) WCC Preparation of Gypsy & Traveller Site Allocations Consultation. There were no proposed site allocations within Durley, but some on the boundary, which are already registered sites. Councillors had no objections to these sites and therefore will make no comments on the Consultation.
(c) E-mail from resident about bus stop plinths in Durley Street. Clerk has asked WCC to clear the plinths of vegetation so that they can be used by residents.
(d) Resignation letter from Cllr Burton. Clerk read out a resignation letter from Cllr Burton stating that he is no longer able to continue due to work and personal commitments. Councillors could understand why Cllr Burton has to resign and will be sad to see him go. Cllr Charles asked that a letter be sent to Cllr Burton thanking him for all his hard work on the Council over the past few years. Clerk will advertise for a new Councillor.
(e) HCC – Consultation on revisions to the Community Involvement Consultation (Planning). No comments were made.
(f) Parish Connect – November, 2016. This was noted.
9. SCHOOL REPORT: There was no Report available.
10. NEIGHBOURHOOD WATCH REPORT: Cllr Watts reported that there has been damage to vehicles and windows along Durley Street/Durley Brook Road/Wintershill recently. Clerk said that the village noticeboard in Gregory Lane has been damaged and this could have happened at the same time. Dave Farr is going to repair it. Garden furniture was also stolen from a property in Durley Street from the garden.
11. HIGHWAYS REPORT: Cllr Pitter said that there are still some pot holes which are marked which need to be repaired. HCC are aware of the exposed telephone cable in Mincingfield Lane and the erosion of the road edges.
12. FINANCIAL TRANSACTIONS: Councillors agreed invoices presented by the Clerk and signed cheques. Half year Internal Audit Report. Clerk reported that the Accounts balanced for the half year Audit and the Auditor was happy with the Accounts, but said that the Hall hire money should be banked at the end of each month and some hirers were taking too long to pay.
13. HALL: Christmas decorations have been purchased for the Hall. Clerk said that the Christmas decorations were to be taken down before the Seniors Party in January. In the past they have liked the decorations to stay up for this event. Councillors asked the Clerk to find out why the decorations needed to be taken down early this year. Floor tiling – Cllr Charles said that he is arranging to meet the tiler soon at the Hall. Cllr Pitter and the Clerk will also attend.
14. RECREATION GROUND: Cllr Watts reported that the hedge has been cut around the Recreation Ground. Cllr Charles will repair the rope ladder which has been temporarily repaired. Cllr Charles has replaced a bolt on the swing in The Sawmills Play Area recently. Councillors agreed that it is important to carry out the weekly checks on both Play Areas. Cllr Watts carries out checks at the Recreation Ground and Cllr Smith carries out checks in the Sawmills.
15. PLANNING:
16/02516/HOU. Mr D Bradbury. Front oak porch with rendered walls (white) to the front elevation only. Kuldana, Durley Brook Road, Durley. Councillors had no objection to this application.
16/02427/TPO. Mr Seagrave. T1 – Field Maple, fell. The Court House, Kytes Lane, Durley. There were no comments on this application.
16. THERE BEING NO FURTHER BUSINESS THE CHAIRMAN DECLARED THE
MEETING CLOSED AT 9.45 p.m.
