THE MINUTES OF THE MONTHLY PARISH COUNCIL MEETING HELD ON TUESDAY 9th AUGUST, 2016 IN THE KEN STAINER SUITE AT DURLEY MEMORIAL HALL, DURLEY AT 7.30 p.m.
5 Parish Councillors, County/District Councillor Humby, District Councillor Miller, Mrs Anne Collins (Clerk) and 4 parishioners were present.
1. APOLOGIES FOR ABSENCE: Apologies were received from Cllr Burton, Cllr Pitter and District Councillor Mclean.
2. ANY DECLARATIONS OF INTEREST UNDER THE CODE OF CONDUCT. There
were no Declarations of Interest declared.
3. THE MINUTES OF THE MEETING HELD ON 12th JULY, 2016 WERE READ,
CONFIRMED AND SIGNED.
4. MATTERS ARISING:
(a) Drainage at The Sawmills update. Clerk has written to John Reilly Civil Engineering as suggested, but although they showed an interest they have not sent a quote. It was agreed that the Clerk should try some of the play area installation Companies and see if they would give a quote for the drainage work.
(b) Flooding at Beech Corner and other areas in Durley – Update from CC Humby. The pipe under Durley Brook Road has now got the funding required and an order has been put in to carry out the work. The ditch alongside Stapleford Lane will be reinstated. The ditch work will be carried out during August and letters will go out to those residents who own ditches to request them to maintain the ditches once HCC has cleared and reinstated them. Clerk is making enquiries about a Grant from sse for residents who wish to flood proof their properties in the Beech Corner area.
(c) Distribution of wheely bin signs. Clerk has received more signs and Councillors agreed to distribute these to residents who would like them.
(d) Fly-tipping in the buffer area at The Sawmills. The fly-tipping has not been removed by the resident who dumped it, despite writing to all residents in The Sawmills. Councillors agreed that this should be followed up with a letter to the resident who carried out the fly-tipping. Clerk has received advice from Colin Chamberlain, our Solicitor and he advised that after receiving written statements from the residents who know who was responsible for the fly-tipping a further letter will be sent to the offender requesting that the rubbish be removed within 7 days or we will clear it up and pass the cost onto them. Councillors agreed this action.
5. COUNTY COUNCILLOR’S REPORT: CC Humby reported that he was investigating why the Church Copse Enforcement Notice has been closed on the Enforcement List especially as he nor the Parish Council was informed that the case was closed. A parishioner present also commented that the Forestry Commission Licence expired on 20th June and over 1,000 should have been replanted in the Copse. CC Humby updated Councillors on the flooding issues at Beech Corner and outside of Durley School, along with the measures that are being taken by HCC Highways to protect properties and drain the flood water away. The Contract for the pot hole repairs is being decided and a new machine will enable the work to be carried out more efficiently in the future. The Area Wide Traffic Survey is due to start in September in Durley.
6. DISTRICT COUNCILLORS’ REPORTS: DC Humby, DC Mclean and DC Miller. As this was the first Meeting attended by DC Miller he introduced himself to Councillors and informed the Council of his positions at WCC and the main responsibilities he has. Cllr Charles welcomed DC Miller to the Meeting and said that we were looking forward to working with him over the coming months.
7. PUBLIC PARTICIPATION ITEMS BY INVITATION OF THE CHAIRMAN.
Alan Spencer attended the Meeting to ask Councillors if they would give their support to a housing scheme and a school car park at the back of Cupressus, Durley Brook Road. Councillors listened to Mr Spencer’s ideas but were unable to make any comments as this would need to go out for public consultation and also plans would need to be produced by a Planning Agent. In the Local Plan Durley has no housing allocation and therefore any new development would need full public support before being approved. The only other way is for an Exception site as affordable housing. Mr Spencer will need to decide if he wishes to employ an Agent to take this further.
2 residents were present to hear the latest on the fly-tipping and tree re-planting at Church Copse in Greenwood Lane. Any correspondence will be forwarded onto CC Humby so that he is kept informed of issues raised by the residents to various local Authorities.
One resident was present to ask when the hedges were to be cut in The Sawmills. The Clerk explained that we have a new Contractor who took over responsibility late as the previous Contractor did not give any notice. The hedges have also grown very quick this summer. The Contractor has returned from his holiday so the hedges will be cut shortly. The resident also commented that the fire hydrant is covered up at present.
8. CORRESPONDENCE:
(a) Agreement to be signed for the road at The Sawmills. Clerk has received the
Agreement for the Transfer and Deed of Grant from our Solicitor and Cllr Charles and Cllr Watts, along with the Clerk signed the Agreement in the appropriate places. Clerk will return the signed Agreement to our Solicitor.
(b) HCC Parish Lengthsman Scheme. Clerk reported that Upham Parish Council would also like to join the Scheme so it was agreed that Durley would be the Lead Council and a separate Bank Account would be set up so that HCC can transfer the money allocated. Cheques will then be written to the Lengthsman from this Account. Clerk will deal with the setting up. The appointment of the Durley Lengthsman would need to be agreed. Councillors agreed that our Groundsman at The Sawmills should be asked first. Clerk will then set out a schedule for the Lengthsman starting with the footpaths which need attention in the village.
(c) E-mail regarding Botley By-pass. Clerk read out an e-mail from a resident in Wintershill asking if Durley PC would be supporting the Botley By-pass. Clerk confirmed in her response that we are supporting it.
(d) BW proposal for new footpath link. Clerk said that at the recent Botley to BW
Bridleway Project Meeting it was brought up that there is a missing link on the footpath from BW to Curdridge through Cowplain Turf Farm and the Project wanted to know if Durley would support this link and perhaps write to the owners of Cowplain Turf asking if they would consider making a footpath through their Farm. Previous enquiries have failed when the owners were asked. Councillors agreed that after viewing the Map the link was over two Farms and was a large piece of potential footpath and they felt that the road link was adequate. As there have been no complaints from Durley residents or requests for a footpath in this area Councillors agreed that this was unnecessary. Clerk will go back to the Project Meeting with these views.
(e) Letter of thanks from Holy Cross Church for donation. This was noted.
(f) Response from Police regarding request to monitor parking at School. Clerk
read out the response and the Police will monitor the parking when the new School term commences in the Autumn.
(g) Public Consultation on structure of local government in Hampshire. Councillors discussed this in great detail and agreed that after reading through the Options they agreed that Option D would be the better solution for Hampshire. This would mean a County Unitary Authority incorporating HCC and the existing District Councils and Southampton, Portsmouth and IoW remaining as they are at present. Councillors and residents are able to put their own personal views if they wish to the Consultation via the HCC website.
(h) Brick wall repairs outside of Priory View. The wall has been knocked down and reported to WCC. Repairs will be carried out shortly.
(i) Report of mobile homes in wooded area. It has been reported that there are 2
mobile homes in a wooded part of Bells Copse in the wooded area at the end of the footpath which goes through Quob Stables. Clerk will report these for investigation as no planning permission has been approved as far as we are aware.
9. SCHOOL REPORT: Representative for next 6 months. No Report was available as the School is on summer holidays. Councillors thanked Cllr Delmege for attending the School Meetings for the last 6 months and it was agreed that Cllr Farr would attend for the next 6 months starting in September. There are no dates available yet.
10. NEIGHBOURHOOD WATCH REPORT: There was no Report available. Cllr Watts asked who will take over the Neighbourhood Watch Co-ordinator when Linda Summers moves away from the village. Councillors agreed that this needs to be looked at as some of the Co-ordinators for various parts of the village no longer appear to be co-ordinating. When Linda moves perhaps it would be a good time to hold a Meeting and see if there are any other volunteers.
11. HIGHWAYS REPORT: Cllr Farr had nothing to report. Cllr Charles said that he has spoken to the Transport Manager at the new development in Boorley Green and he said that the large lorries should not be travelling through Durley from the development. If anyone can get registration numbers of lorries coming through the village then Cllr Charles will forward the details onto the Transport Manager so that the drivers can be warned not to come through Durley. Cllr Delmege has been finding out more about the various speed signs and he will obtain some prices for the next Meeting.
12. FINANCIAL TRANSACTIONS: Councillors agreed invoices presented by the Clerk and signed cheques.
13. HALL: Hall Management Meeting Report. Cllr Smith said that the Hall Meeting held on Monday 8th August discussed the Hall foyer refurbishment, the deep clean of the toilet areas and the stage and under-stage clearing out. The gravel in the Hall car park will be moved from the edges back to the middle of the car park and some of the Hall charges will be increased by a small amount to cover additional heating costs from 1st January, 2017.
14. RECREATION GROUND: Cllr Watts reported that the gang mowers had cut the grass very short again. A complaint will be put in to OCS. Keys were also found on the Ground and handed in to Cllr Watts.
15. PLANNING:
16/01318/FUL. Mr & Mrs Barney. Extensions to bungalow to form additional habitable space and a porch. Works include alterations to external material finishes and fenestration and the formation of pitched roof over existing flat roofed bay windows plus associated alterations. The Bungalow, Gregory Lane, Durley. GRANTED.
16/00967/LDP. Mr B Wedeman. Proposed rear extension (conservatory) to replace existing. The Nook, Kytes Lane, Durley. LAWFUL DEVELOPMENT CERTIFICATE. GRANTED.
16/01259/FUL. Mr & Mrs Kaye. Single storey side extension. Glendale, Manor Road, Durley. GRANTED.
16/01165/FUL. Mr & Mrs Heys. Proposed replacement conservatory to side of property. Little Mille House, Netherhill, Botley. GRANTED.
16/01444/FUL. Mr & Mrs Barney. Detached garage block. The Bungalow, Gregory Lane, Durley. Councillors had no comments to make on this application.
16. THERE BEING NO FURTHER BUSINESS THE CHAIRMAN DECLARED THE
MEETING CLOSED AT 9.30 p.m.
