THE MINUTES OF THE ANNUAL GENERAL MEETING OF DURLEY PARISH COUNCIL HELD ON TUESDAY 19th MAY, 2015 IN THE KEN STAINER SUITE AT DURLEY MEMORIAL HALL, DURLEY AT 7.30 p.m.
As this is a new Term of Office newly Elected Parish Councillors were introduced and signed the new Declaration of Office Forms and Register of Members’ Interest Forms.
5 Parish Councillors, the Clerk (Mrs Anne Collins) and 1 parishioner were present.
1. ELECTION OF OFFICERS:
Chairman – Cllr Pitter proposed Cllr Charles. Cllr Burton seconded this proposal. All Councillors present were in agreement and Cllr Charles was duly Elected.
Vice Chairman – Cllr Pitter proposed Cllr Watts. Cllr Burton seconded this proposal. All Councillors present were in agreement and Cllr Watts was duly Elected.
Hall Management Committee Chairman – Cllr Burton proposed Cllr Smith. Cllr Farr seconded this proposal. All Councillors present were in agreement and Cllr Smith was duly Elected.
Hall Management Committee Vice Chairman – Cllr Smith proposed Cllr Pitter. Cllr Watts seconded this proposal. All Councillors present were in agreement and Cllr Pitter was duly Elected.
Highways Officer – Cllr Watts proposed Cllr Farr. Cllr Burton seconded this proposal. All Councillors present were in agreement and Cllr Farr was duly Elected.
Footpaths Officer – Cllr Burton proposed Cllr Smith along with another Councillor. Cllr Farr seconded this proposal and Cllr Smith was duly Elected. Councillors agreed that perhaps the new co-opted Parish Councillor might be able to be the other Footpaths Officer.
Recreation Ground Chairman – Cllr Pitter proposed Cllr Watts. Cllr Burton seconded this proposal. Cllr Watts was duly Elected.
Transport Representative – Cllr Burton proposed Cllr Pitter. Cllr Farr seconded this proposal and Cllr Pitter was duly Elected.
Neighbourhood Watch Co-ordinator – Councillors agreed to leave this post for the moment until we have more information from the next PACT Meeting.
2. CO-OPTION OF ADDITIONAL PARISH COUNCILLOR. There were two candidates who applied to become Parish Councillors – Vivien Bartlett and Steve Delmege. Both had written a short piece about themselves. Councillors agreed unanimously to ask Steve Delmege onto the Parish Council. Both candidates were very good and it was disappointing that we could not appoint both. Clerk will inform Steve Delmege that he has been successful and invited him to the next Meeting. Clerk will also write to Vivien Bartlett and thank her for her interest, but unfortunately although she was unsuccessful on this occasion we hope that she will still apply if there are future vacancies.
3. Congratulate District Councillor Humby on his re-election and welcome him to the Meeting. Unfortunately DC Humby was not able to attend as he had a full Council Meeting in Winchester. A letter of congratulations will be sent to him.
4. APOLOGIES FOR ABSENCE: Apologies were given by Cllr Charles who was on holiday. Both DC Humby and DC Ruffell were at full Council Meetings in Winchester and were unable to attend.
5. ANY DECLARATIONS OF INTEREST UNDER THE CODE OF CONDUCT. There were no Declarations of Interest declared.
6. ADOPT THE FINANCIAL REGULATIONS. These were adopted as previously with the safe custody arrangements amended as agreed by Councillors.
7. THE MINUTES OF THE MEETING HELD ON 14TH APRIL, 2015 WERE SIGNED AS A TRUE AND CORRECT RECORD OF THE MEETING.
8. MATTERS ARISING:
(a) Durley Parish Plan update. The Report is to be printed at the end of May and circulated to residents at the beginning of June. The Public Meeting will be on Thursday 25th June and will be advertised within the village and on the website. Cllr Burton showed Parish Councillors the poster that will be put up and circulated.
(b) Update on faster broadband in Durley. Cllr Humby. There was no update.
(c) Open Spaces Fund has been claimed for the cycle rack & swings. The claim has been put in. Cllr Pitter will obtain a disclaimer to put up above the rack.
(d) Traffic Survey – Cllr Humby to report from HCC. No further update.
(e) HGV Highways Meeting with HCC – Monday 15th June at 4.00 p.m. This has been confirmed and it is hoped that all Parish Councillors will be able to attend.
(f) Any issues raised from the Annual Parish Assembly which need attention. There were no issues raised that will not be dealt with at another Meeting.
(g) Drainage in the Sawmills Green and Play Area. Clerk will get advice and someone to look at the area which needs attention.
9. COUNTY COUNCILLOR’S REPORT: CC Humby. There was no Report available.
10. DISTRICT COUNCILLORS’ REPORTS: DC Humby and DC Ruffell. There was no Report available.
11. PUBLIC PARTICIPATION ITEMS BY INVITATION OF THE CHAIRMAN. There were no members of the public present who wished to bring anything to our attention.
12. CORRESPONDENCE:
(a) Update on litter picking by WCC. Clerk read out update from WCC.
(b) Play area Inspection Reports. Cllr Watts will look at the Report and Peter will be asked to do any minor problems.
(c) Letter from Steven Lugg re affiliation to NALC. Councillors agreed that they could not understand why we would wish to not be affiliated to NALC. It was felt that it might be best to have a Meeting with some other local Councils to see what their views are.
(d) Councillor Training – Wednesday 3rd June. Steve Delmege will be asked if he would like to attend.
(e) Moorgreen Hospital – Drop in to give views on services on 28th May between 5.00 – 6.45 pm. Councillor made a note of the date and will try and attend.
(f) E-mail from resident showing photographs of dumped rubbish at Church Copse, Greenwood Lane where there is an unauthorised entrance. This was noted and Councillors agreed that this is a problem due to the entrance being put there.
(g) Resolution from HALC to NALC regarding faster broadband proposals to ask that new houses have the infrastructure for faster broadband and VAT should be zero rated on community broadband enabling projects.
13. SCHOOL REPORT: No Report was available.
14. NEIGHBOURHOOD WATCH REPORT: Although there was no Report Cllr Watts will attend the next PACT Meeting on 10th June. Cllr Watts will also ask why the speed van is always sited outside of the School during School times when the traffic is slower, as this does not give a true reflection of the traffic speed during the rest of the day/night.
15. HIGHWAYS REPORT: Cllr Farr said that pot holes in Gregory Lane, Heathen Street and Manor Road will be reported. The Clerk also said that the telephone cables are still exposed at the side of the road in Mincingfield Lane. Cllr Pitter offered to take photographs of the pot holes and cables to help HCC locate the problems.
16. FINANCIAL TRANSACTIONS: Councillors agreed invoices presented by the Clerk and signed cheques. Chairman and Clerk to sign the Annual Return for 2015. Councillors agreed that the Accounting Statements for 2014/15 and Annual Governance Statement 2014/15 should be signed as correct. The Chairman and the Clerk then signed the Annual Return ready to be sent off to the External Auditor.
17. HALL: Hall sign has been re-varnished and the ceiling tile has been replaced, although another ceiling tile has been broken and needs to be replaced. Cllr Smith said that the Hall floor was uneven again in one area. Dave Farr will be asked for his advice. A dead dog was found in a carrier bag in the Hall car park which has been disposed of, but will be reported to the Police.
18. RECREATION GROUND: Cllr Watts to report. Swing seats and chains have been hung, but the cradle swing chains are too short and Clerk has sent a photograph to the company to see if they can send out longer chains. Tidy up of contents in lock-up – DFC have thrown out items which are no longer required. Chairs and tables will be kept and some other items will be tidied up shortly before the Church Fete. Cllr Watts asked if tree branches over-hanging the lock-up/Pavilion could be cut back. Peter will be asked to do this. DFC have re-seeded the pitch and do not wish the pitch to be cut for 2 weeks. Clerk will inform OCS so that they do not visit and cut the grass. The air vents in the showers will be looked at during the summer break. The stile also needs a new wooden step so Peter will be asked to renew it.
19. PLANNING:
15/00752/FUL. Mr A Chalk. Proposed replacement of part of existing conservatory with rear extension. The Forge, Durley Street, Durley. Councillors had no comments to make on this application.
15/00468/FUL. Mr D Scivier. Extension to and conversion of existing detached outbuilding. Corner Cottage, Sciviers Lane, Durley. REFUSED.
O/14/75735 – Chalcroft Farm and land west of Horton Heath, Burnetts Lane, Eastleigh. This was noted.
15/00996/PNACOU. Mr Barker. Change of use from agricultural building to dwelling (C3). Hill Farm, Netherhill Lane, Botley. Councillor had no comments to make on this application and agreed to leave it to the Planning Officers.
It was brought to the attention of Councillors that Brownheath Park were advertising livery spaces and the planning consent was agreed for the owners own personal use not as a commercial business. This was originally a concern as the large vehicles using the country lanes would not be acceptable. It was agreed that the Clerk will ask the Enforcement Officer to investigate.
20. THERE BEING NO FURTHER BUSINESS THE CHAIRMAN DECLARED THE MEETING CLOSED AT 8.30 p.m.
