THE MINUTES OF THE MONTHLY PARISH COUNCIL MEETING HELD ON TUESDAY 10th FEBRUARY, 2015 IN THE KEN STAINER SUITE AT DURLEY MEMORIAL HALL AT 7.30 p.m.
4 Parish Councillors, the Clerk Mrs Anne Collins and Kirstie Baines representing Durley Primary School were present.
At the start of the Meeting the Clerk informed Parish Councillors that ex-Parish Councillor David Poole had sadly passed away this week. A card of condolences has been sent to the family.
1. APOLOGIES FOR ABSENCE: Apologies were received from Cllr Smith, Cllr Burton, PCSO McCulloch, County/District Councillor Humby and District Councillor Ruffell.
2. ANY DECLARATIONS OF INTEREST UNDER THE CODE OF CONDUCT. There were no Declarations of Interest declared.
3. THE MINUTES OF THE PREVIOUS MEETING HELD ON 13th JANUARY, 2015 WERE READ, CONFIRMED AND SIGNED.
4. MATTERS ARISING:
(a) School parking lay-by progress update by Cllr Humby. No update was available.
(b) Durley Parish Plan update. The analysis is being written up and it is hoped that this will soon be available to report to the Parish Plan Team ready to incorporate into the Report.
(c) Community Defibrillator Training Evening – Thursday 19th February at 7.00 p.m. Clerk has put up posters about the event and on the Parish Council website. It is hoped that parishioners will attend and benefit from this training session. The Hampshire Chronicle will be informed of the donation of the defibrillator so that publicity can be given and everyone will know where it is sited.
(d) Progress on gate at end of footpath opposite School. Cllr Charles has asked the owners of Quob Stables if they could replace the gate, but they are not the owners. Mr Rob Marsh is the owner and so the Clerk has written him a letter explaining the situation, but she has not received a response yet. It was also noted that the gate leading to this footpath opposite the School is in need of repair. Cllr Charles will speak to Quob Stables again about this gate.
(e) Update on faster broadband in Durley. Clerk said that Durley is in Wave 2, but there is no further information yet on when this might be. More details will be known in September.
(f) Home Energy Advice – Cllr Farr has asked Lunch Club and they are going to let the Clerk know when they would like a talk.
5. COUNTY COUNCILLOR’S REPORT: No Report was available.
6. DISTRICT COUNCILLORS’ REPORTS: No Report was available.
7. PUBLIC PARTICIPATION ITEMS BY INVITATION OF THE CHAIRMAN. No
parishioners were present.
8. CORRESPONDENCE:
(a) Planning Policy and Implementation News – January 2015 from E.B.C. This was noted.
(b) Provisional Tree Preservation Order on tree in Gregory Lane. This was for information only and was noted.
(c) Letter from parishioner. Clerk read out letter which had various items highlighted. Most items were already being dealt with and others would be highlighted through the Parish Plan process. A response has been sent to the parishioner explaining this.
(d) WDAPC Executive Committee Minutes – 19th January, 2015. These were noted.
(e) Letter from parishioner regarding the siting of the bin at The Sawmills. Councillors noted the comments made and will monitor the situation. The wrong sticker has been placed by WCC on the bin so Cllr Charles will remove it.
(f) Cllr Pitter has been asked by a parishioner if a village litter pick could be carried out in Durley. Clerk said that this has been tried before, but only Parish Councillors attended so it was felt that if the community do not respond then we would not do it again. However, this was some years ago and it was agreed that we could try again and see what support there is. WCC will provide Clerk with bags and will collect the bags if we go ahead with the litter pick. Councillors agreed to make the suggestion in the Report and ask if residents would like to help if the Parish Council provides the equipment. There are already a number of residents who do pick up litter in their particular area. Clerk will ask Eastleigh Borough Council to pick up litter in Snakemoor Lane as it is dangerous and really needs a good litter pick.
(g) Open Spaces Fund – Clerk reported that we have £359.36 in the Fund at the moment. This should be spent fairly soon. Cllr Watts suggested that we use the money for replacement swing seats at the Recreation Ground, or alternatively we could use the money for the ventilation measures in the changing area of the Pavilion. Cllr Charles will get a price for the work in the Pavilion and then Councillors can make a decision at the next Meeting.
(h) Update from Persimmon Homes regarding the adoption of the highways through the Sawmills. Clerk said that she has received a response and Southern Water and HCC still need to finalise their legal agreements so that the whole process can be adopted. Clerk will be kept informed by Persimmon Homes.
(i) The Rights of Way priority list for cutting has been sent off to HCC.
(j) Temporary Closure of Footpath 28 has been received from HCC.
(k) Electoral Review of Winchester – Draft Recommendations. Clerk has forwarded on the information to Councillors. It appears that Durley and Upham will be in with Bishops Waltham in the Bishops Waltham Ward. Councillors agreed that this would not be ideal for the smaller parishes as it was feared that BW being the larger parish would take over and Durley and Upham would not get listened to. The review seems all about numbers and not about providing the right level of help to parishes. Clerk will make this point to the Review Team again.
(l) Parish Connect – February, 2015. This was noted.
9. SCHOOL REPORT: Kirstie Baines gave a Report as shown in Appendix 1 to these Minutes. The main issues were flood defences, parking, defibrillator and the Emergency Plan. Kirstie did say that the On-line sessions which are running at the School at working well and it is hoped that a session can be held at the Easter Fayre to show residents what the On-line training is all about. It is hoped that the Hall can be a “hot spot” for the day, but as we do not have internet access at the moment at the Hall Councillors were not sure how this could be achieved, but would be interested to see if it could. Durley footpaths which will be used for the “Walk to School” week were highlighted and Clerk will obtain a digital map from the PSMA for the parents to use.
10. NEIGHBOURHOOD WATCH REPORT: PACT Report – Cllr Watts highlighted the concerns which were brought to the attention of the Police, although these were items which are continuously mentioned. Clerk said that there had been one theft of scaffolding, ladders etc., and one stolen Ivor Williams trailer in the last month in Durley.
11. HIGHWAYS REPORT: Cllr Farr to report on Highways issues. Cllr Farr had no issues to raise, but items were raised by Councillors that needed attention. Cllr Farr will report these to HCC. Rubbish has been dumped in Netherhill and Snakemoor Lane. Clerk will report this to WCC. Highways List ready for HCC – Nothing more was added to the list. Dead tree in Woodland area in The Sawmills – update. Cllr Charles said that the dead tree has been felled, but a resident in the adjoining property said that some of her fence was broken at the top when the tree was felled. Cllr Charles has spoken to the tree surgeon and he said that he was not aware that any damage had been done, however he would replace the fence panel. Clerk will respond to the resident.
12. FINANCIAL TRANSACTIONS: Councillors agreed invoices presented by the Clerk and signed cheques. Shown as Appendix 2.
13. HALL: Hall foyer refurbishment quotes. Cllr Charles received a quote for £3,200 inc vat for the Hall foyer and kitchen tiling. This would include removal and re-laying of the tiles. If a Grant was applied for then 3 quotes would be needed. Clerk will see if there are any Grants available for this kind of work. Hall ceiling – new tiles will have to be purchased. Cllr Charles will also put a new lock on the Lunch Club cupboard as the old one is broken. Cllr Farr said that someone is getting into the locked cupboard in the Post Office Room so a locked box is now being used to store items for the Coffee and Chat Group. The guttering is also leaking and Cllr Charles said that this will be replaced when the weather is warmer.
14. RECREATION GROUND: Cllr Watts said that there was nothing to report at the moment.
15. PLANNING:
15/00103/FUL. Mr Rodney Webb. First floor side extension. 9 Mill Way, Parsonage Lane, Durley. Councillors had no objection to this application.
Appeal by Mr C Collins against two enforcement notices in Church Copse, Greenwood Lane, Durley. Report on Appeal Hearing by Cllr Charles and Clerk. The Appeal was held in Winchester on 3rd February and 5 residents attended as well as the Chairman and Clerk. No decision will be reached for about 4 – 6 weeks. A site visit was also made. WCC Enforcement Officers also visited the site the day after the Hearing as workmen were on the site and clearing more of site.
Clerk read out an e-mail stating a concern about a main sewer with an inspection chamber under solar panels which have just been approved in Stapleford Lane. The Planning Department have been made aware of the problems that this could cause in the future.
16. THERE BEING NO FURTHER BUSINESS THE CHAIRMAN DECLARED THE MEETING CLOSED AT 9.30 p.m.
