THE MINUTES OF THE MONTHLY DURLEY PARISH COUNCIL MEETING HELD ON TUESDAY 12TH APRIL, 2016 IN DURLEY MEMORIAL HALL, DURLEY AT 6.30 p.m.

5 Parish Councillors, the Clerk – Mrs Anne Collins and 3 parishioners were present.

1. APOLOGIES FOR ABSENCE: Apologies were received from Cllr Farr, Cllr Burton, County/District Councillor Humby and District Councillor Ruffell.

2. ANY DECLARATIONS OF INTEREST UNDER THE CODE OF CONDUCT. There
were no Declarations of Interest declared.

3. THE MINUTES OF THE PREVIOUS MEETING HELD ON 8th MARCH, 2016 WERE READ, CONFIRMED AND SIGNED.

4. MATTERS ARISING:

(a) Drainage at The Sawmills. A Meeting has been arranged with CC Humby, Darren Lewis (HCC Highways) and Parish Councillors to discuss the best way forward to resolve the drainage problems on Thursday 5th May at 9.30 a.m. at The Sawmills.

(b) Flooding at Beech Corner. CC Humby will update at the Annual Meeting following this Meeting if there is any further progress.

(c) Village website update – Cllr Burton is still setting up the website. It is hoped that it will become live soon.

(d) School lay-by proposal progress. Clerk has received a Statement from Kirstie to say that the work will commence on 31st May for 2 weeks. This will coincide with half term week. A Note will go into the Parish Magazine and residents living near to the School will be notified. Peter Eade, HCC will be written to expressing our thanks for all his hard work with this project over many years.

(e) Update on Village Event to celebrate the Queen’s 90th Birthday. Clerk reported that a Grant has been successful and £350 will be awarded to the Parish Council to cover some of the costs involved in putting on this Celebration Event for the village. A Raffle will be held and donations of cakes and draw prizes would be welcome. The Event will take place on Sunday 15th May at The Sawmills Green and a Committee has been formed to plan the Event. A marquee has been booked, along with an entertainer for the younger children. Tickets will be available from the Parish Council, School, Church and all village organisations. It is hoped that it will be a great village event and enable all residents – young and old, to get together.

(f) Response from HCC Highways regarding digging ditches. Clerk read out a response from HCC Highways stating that residents should only dig their own ditches – not ones that are not in their ownership. It was agreed that a letter should be written to Mr Magee stating the reasons why the Parish Council would not be able to support his actions if he does dig ditches out in his area.

(g) Direction sign for Thresher Room. Cllr Burton was not at the Meeting so there was no further update.

(h) Southern Parishes Meeting 4.4.16. Report by Cllr Charles and Clerk. The Meeting discussed the Boundary changes, devolution, NALC and HALC, Planning issues with WCC, Policing and Recycling consultation. It was agreed that at the next Meeting a question will be asked about the PACT Meetings in the Bishops Waltham area and when they are going to resume again.

5. COUNTY COUNCILLOR’S REPORT: CC Humby. This will be given at the Annual Meeting.

6. DISTRICT COUNCILLORS’ REPORTS: DC Humby and DC Ruffell. This will be given at the Annual Meeting.

7. PUBLIC PARTICIPATION ITEMS BY INVITATION OF THE CHAIRMAN. The residents attending were here to voice their views on Planning Application 16/00475/FUL which will be discussed later in the Agenda.

8. CORRESPONDENCE:

(a) CPRE Newsletter available. This was noted.

(b) Bishops Waltham Design Statement 2016. This will be passed round to look at.

(c) HCC – News for Local Councils – forwarded via e-mail.

(d) Mayor’s Sunday Morning Service – 22nd May, 2016. Cllr Smith, Cllr Farr or Cllr Delmege might be able to attend.

(e) Letter from Colin Chamberlain re The Sawmills road adoption. Councillors agreed that they had no intention of using the areas of land at The Sawmills for anything other than public open space or amenities. Clerk will respond to Colin Chamberlain.

(f) Correspondence regarding fly-tipping in Durley – Greenwood Lane and Mincingfield Lane. Other lanes in Durley have also had fly-tipping over the past month. CC Humby will update residents at the Annual Parish Assembly on this issue.

9. SCHOOL REPORT: No School Report was available, but the Statement about the lay-by start date from Kirstie will be read out at the Annual Parish Assembly. At our next Parish Council Meeting Kirstie has asked if she can talk to Parish Councillors about the Government Proposals for all Primary Schools to become Academy status. She is concern that this will have a huge impact on smaller Primary Schools like Durley. Councillors were happy to discuss this at the next Meeting.

10. NEIGHBOURHOOD WATCH REPORT: The Police will give a Report at the Annual Parish Assembly.

11. HIGHWAYS REPORT: A full Report will be given at the Annual Meeting. Cllr Delmege has written a Report on managing speeding traffic in Durley but as time is limited at this Meeting the Report will be discussed at the next Meeting.

12. FINANCIAL TRANSACTIONS: Councillors to agree invoices presented by the Clerk and signed cheques as agreed.

13. HALL: Hall foyer refurbishment – no further progress yet. The kitchen tap needs replacing and Cllr Charles offered to do this. The socket for the tea/coffee hot water has been replaced.

14. RECREATION GROUND: Guttering – Cllr Charles and Peter will do this now that the weather is better.

15. PLANNING:

16/00475/FUL. Mr Mann and Ms Hemsley. Two storey and single storey side extension and roof terrace (south east). Single storey side extension (north west). First floor rear extension (south west). Alterations to main roof to provide additional accommodation including side facing (south east) dormer windows and raising of ridge height. Purbeck Cottage, Manor Road, Durley. Residents attending the Meeting gave their views on this application. Councillors agreed that an objection would be sent as the proposal was considered to be over-development of the original site and there was no justification to have such a large dwelling in the countryside and certainly no justification to go up a third storey. No other properties in Manor Road are on 3 levels and this would set a precedent for future development. In fact some properties in Manor Road have been refused to have their accommodation higher to accommodate a third level, only roof lights have been allowed with a lower pitch roof. It was also agreed that this development would be out of character in a rural setting with a glass dome and it would be a blot on the landscape and would be seen from many properties in the local area. It would overlook neighbouring properties and spoil their enjoyment and privacy. This development would have a detrimental effect on the street scene in Manor Road and from across the fields.

16/00459/LIS. Mr & Mrs Atkins. Minor modifications to existing permissions. Durley Mill, Netherhill, Botley. Councillors had no objections to this application.

16/00569/LIS. Mr & Mrs Hall. Replacement of existing doors and windows with new timber painted windows and doors (Affects the setting of a Listed Building. Listed Building Grade II). Elm Tree Farm, Durley Street, Durley. Councillors had no objections to this application.

Clerk has received an enquiry asking if the applicant could meet with Councillors to inform us about a potential development proposal on a greenfield site in Durley Street. Councillors agreed that it would be beneficial to have a separate Meeting to listen to their proposal. It was agreed that Tuesday 26th April would be the best date at 7.00 p.m. this would give us half an hour before our next Parish Plan Meeting. Clerk will inform the enquirer.

16. THERE BEING NO FURTHER BUSINESS THE CHAIRMAN DECLARED THE MEETING CLOSED AT 7.35 p.m.

THE MINUTES OF THE MONTHLY PARISH COUNCIL MEETING HELD ON TUESDAY 9th FEBRUARY, 2016 IN THE KEN STAINER SUITE AT DURLEY MEMORIAL HALL, DURLEY AT 7.30 p.m.

6 Parish Councillors, the Clerk Mrs Anne Collins and 3 parishioners were present.

1. APOLOGIES FOR ABSENCE: Apologies were received from Cllr Burton, County/District Councillor Humby, District Councillor Ruffell and Kirstie Baines (Headteacher).

2. ANY DECLARATIONS OF INTEREST UNDER THE CODE OF CONDUCT. There were no Declarations of Interest declared.

3. THE MINUTES OF THE MEETING HELD ON 12th JANUARY, 2016 WERE READ, CONFIRMED AND SIGNED.

4. MATTERS ARISING:

(a) Drainage at The Sawmills. Clerk has written to Stuart Dunbar-Dempsey (WCC Landscape Officer) and he said that WCC have used Scandor and Millstone Landscapes for some of their projects. Councillors agreed that both should be asked for a quotation, especially as WCC are happy with the work that they have carried out.

(b) Updating of Emergency Plan for Durley. Letters have gone out to every household asking for help in an emergency situation and asking who is vulnerable and would need assistance if there was an emergency. The responses should be back by 4th March so that an updated List can be drawn up.

(c) Flooding at Beech Corner Meeting Report. CC Humby, the Clerk, Parish Lengthsman, Environment Agency, Emergency Planning Officer and residents attended the Meeting. Discussion took place on the best way to try and resolve the flooding problems. It was agreed that Darren Lewis (HCC) would deliver sandbags to the Clerk so that the Parish Lengthsman can build a dam in the ditch to try and stop additional water coming from the Snakemoor Lane ditch into the already flooded ditch just opposite the Garage. This would be a temporary measure to see if it helps. If it does then HCC will make a permanent dam. Clerk has received no sandbags yet. It was also agreed that the road might need some adjustment so that the water can be sent down the ditch in Stapleford Lane. The man-made lay-by might also need to be taken out or piped under to take the water. It was agreed that the water flowing off the field and down Church Lane should not be going into Bursledon Motors and through into the properties in Stapleford Lane. The water needs to be diverted into the ditch along Durley Brook Road and along or under the road away from the properties which get flooded. It was reported that flooding again occurred on 6th February at midnight which was again unsatisfactory. Elderly residents are being made ill with worry every time it rains and Councillors agreed that this problem has been going on far too long. CC Humby has a Meeting next week with The Environment Agency, HCC and Emergency Planning Officer to see how all Authorities can pull together to resolve issues like this. Clerk will write to CC Humby, Environment Agency, HCC and Emergency Planning Officer again to update them that nothing has been done and that action needs to be taken fairly swiftly.

(d) Village website update – Cllr Burton sent a report to the Clerk stating that he is still trying to resolve the issue with the domain name as it is still in Clive Frost’s name.

(e) Proposed School lay-by Consultation response. Clerk has still not received any information from Kirstie about the Consultation results. A resident present who lives very near to the School informed Councillors that he had not been consulted and he was living near to the School. Councillors asked that the Clerk write to Kirstie again and ask who has actually been consulted in the village and ask for a copy of the Report on the responses received from parishioners. Councillors are not happy that despite repeated requests for this information we have still not received anything. CC Humby will also be informed that we have not received any response to our repeated requests.

(f) Report on Southern Parishes Meeting (1.2.16). Cllr Charles and the Clerk attended this Meeting and the main items discussed were Lunch Clubs in the area, transport hubs, publication of community events, Ward boundary changes, speed limits, policing and broadband. Possible closure of recycling centres is another topic of discussion within the Group.

(g) Report on BW Bridleway Project (4.2.16). The Clerk attended the Meeting and informed Councillors of the items discussed. The main item involving Durley was the Quiet Lanes Project. Robert Shields from BW Parish Council is willing to come and talk to Councillors about the Project if they wished. Councillors agreed that they did not wish to pursue the Project through Durley as we did not feel it would be of any benefit and we would not qualify as we are not in the SDNP. Clerk said that Owslebury were a Pilot Scheme, but withdrew their application as it was of little benefit to the village. Cllr Watts and the Clerk will respond to the BW Bridleway Project Group at their next Meeting and decline Robert Shields offer of coming to talk to Councillors.

5. COUNTY COUNCILLOR’S REPORT: There was no Report available.

6. DISTRICT COUNCILLORS’ REPORTS: There was no Report available.

7. PUBLIC PARTICIPATION ITEMS BY INVITATION OF THE CHAIRMAN. 3 members of the Public were present. Issues raised were the Consultation on the proposed School lay-by which was dealt with in Item 4(e) above, and an enquiry about a possible phone mast being placed at Holy Cross Church. Councillors agreed that they had not received any information on this, but the Clerk was asked to enquire from Durley PCC if there are plans for a mast at the Church or whether they have received any enquiries.

8. CORRESPONDENCE:

(a) Clean for the Queen Litter Pick Event. Councillors agreed that if there was enough support this could be carried out in Durley. Clerk will ask for the equipment required and put a notice in the Parish Council Report asking for volunteers to perhaps pick up litter in their patch.

(b) Parish Connect – January, 2016. This was noted.

(c) Parish Connect – February, 2016. This was noted.

9. SCHOOL REPORT: No Report was received from Kirstie. Cllr Delmege attended the last School Meeting and he said that he will ask about the Consultation Response Report at his next Meeting.

10. NEIGHBOURHOOD WATCH REPORT: No Report was available.

11. HIGHWAYS REPORT: Cllr Farr reported that she has reported to Darren the speed signs which have been knocked over and the corner of Stapleford Lane/Chancellors Lane which is in need of repair. Cllr Delmege said that he has been concerned about the speeding vehicles along the main road through Durley and has been seeking statistics from other Councils to try and find out how big the problem is in the area. Clerk said that she has been receiving complaints about lorries going down Stapleford Lane loaded up and then returning empty. This has been going on for at least a couple of weeks, lorries are travelling up and down every hour. Clerk has referred this to HCC for investigation.

12. FINANCIAL TRANSACTIONS: Councillors agreed invoices presented by the Clerk and signed cheques.

13. HALL: Hall foyer refurbishment quotes – there is no further progress on this yet. Old table tennis table has been removed by a Youth Club. Clerk said that the hourly rate for the Caretaker should be increased from £6.70 per hour to £7.85 per hour from 1st April in line with new guidelines which increase the hourly rate to a Living Wage. All Councillors were in agreement. Clerk will inform the Caretaker. A hirer cancelled their booking at the last minute and no payment has been received. The Booking Clerk has written to the hirer and asked for half the Hall hire to be paid as we could not hire the Hall out again. Councillors agreed that as this is the first time this has happened we will monitor the situation and see if it happens again and if it does then we might have to change our Policy. Cllr Smith reported that the microphone has been mis-used so we might have to purchase another one if it cannot be repaired.

14. RECREATION GROUND: Guttering will be done when manpower is available and the weather is better.

15. PLANNING:

15/02793/FUL. Mr Smith. Proposed double garage (option 2 on submitted plans)(Amended description 10.12.15). Well Cottage, Mincingfield Lane, Durley. GRANTED.

15/02595/TPO. Mr Pitter. 2 no. Oak trees to crown and reduce by 3m plus cut out all of the dead wood in the trees. Green Pastures, Sciviers Lane, Durley. REFUSED.

15/02580/FUL. Mr and Mrs Bartlett. We are proposing to demolish an existing conservatory and build a new single storey rear extension, create a small porch area with pitched roof to the front of the property and alter the landscaping at the front of the property to create some additional off-street parking. All materials to match existing. Casa Flori, Manor Road, Durley. GRANTED.

Enquiry regarding Application 15/02882/APN. Clerk reported that she has received many enquiries regarding this application. It appears that the land mentioned on the application does not all belong to the applicant and the site is within 3k of Upham Airfield so it should be a full Planning Application. This application is being investigated by the Planning Office at the moment.

A Holiday property to Let in Snakemoor Lane has been referred to the Enforcement Officer as it is being advertised as a property to Let and not as a Holiday Let.

Agree Parish Council response to Eastleigh Borough Council Local Plan – Issues and Options Consultation. Councillors agreed that the main concern for Durley residents is the ever increasing traffic through the village and getting onto the M.27. Any future development in the area will add to the traffic problems which are already exist and will be made even worse when the Boorley Green development is underway. Clerk will compile a response and send it round to Councillors.

16. THERE BEING NO FURTHER BUSINESS THE CHAIRMAN DECLARED THE
MEETING CLOSED AT 9.15 p.m.

THE MINUTES OF THE MONTHLY PARISH COUNCIL MEETING HELD ON TUESDAY 8th DECEMBER, 2015 IN THE KEN STAINER SUITE AT DURLEY MEMORIAL HALL, DURLEY AT 7.30 p.m.

6 Parish Councillors, County/District Councillor Humby, the Clerk Mrs Anne Collins, PCSO Nolan and 5 parishioners were present.

1. APOLOGIES FOR ABSENCE: Apologies were received from Cllr Pitter and District Councillor Ruffell.

2. ANY DECLARATIONS OF INTEREST UNDER THE CODE OF CONDUCT. There were no Declarations under the Code of Conduct.

3. THE MINUTES OF THE PREVIOUS MEETING HELD ON 10th NOVEMBER, 2015 WERE READ, CONFIRMED AND SIGNED.

4. MATTERS ARISING:

(a) Update on faster broadband – CC Humby reported that he is meeting with the Minister to try to find out if the State Aid Rules can be challenged to enable a 3rd Party to get involved in providing faster broadband. Patrick Blogg has now been appointed at HCC.

(b) Drainage at The Sawmills. Cllr Pitter was not able to attend the Meeting but send an e-mail to the Clerk. It was agreed that we would ask HCC for Firms which could carry out the work and then get further quotes and then make a decision on whether we do all the work at once, or in two parts.

(c) Quiet Lanes Meeting (24.11.15) – Cllr Watts and Clerk reported that they had attended the Meeting in Bishops Waltham, however there was no more information to add.

(d) Parking at entrance to Manor Road/Beech Corner/Pay Phone sign. Response from WCC. Clerk read out the response from HCC which was not very helpful. Photographs will be taken outside of Beech Corner and Manor Road. Parking whilst the cones are alongside the road at the Manor Road entrance has certainly helped the problem, but the cones are now getting broken so Councillors are concerned that there will again be cars parking on the entrance and causing a safety issue. CC Humby has forwarded the correspondence onto Andy Smith and he has said that it is WCC who should be dealing with this. CC Humby has now asked the Leader of WCC to help. PCSO Nolan will also keep an eye on the situation.

(e) Report on Emergency Planning Workshop – Cllr Charles and Clerk attended the Workshop and said that they found it very interesting. It has already been agreed to update the Durley Parish Plan and it was noted at the Workshop that the Plan should be as concise as possible. At the Meeting concern was expressed by the Emergency Planning Officer that the flooding situation has not been resolved yet at Beech Corner. He wished to be informed of what has been done in in the hope that he might be able to help. The Environment Agency also offered their help if the issue is not resolved. Although the ditch has been dug out by HCC Councillors did feel that the Environment Agency should be contacted to see if they could resolve the issue as it has been a continual problem when it rains for 9 years. CC Humby was in agreement with this.

(f) Flooding at Beech Corner – progress by HCC. CC Humby said that he has met with Darren and Lisa at Beech Corner and the ditch has been dug out. Further work is noted above.

(g) Report on School Meeting – Cllr Delmege reported that he attended the last School Meeting and the main issues discussed were the proposed lay-by and speeding vehicles.

(h) Agree Councillor to attend next School Meeting. The Clerk has not been informed of when the next School Meeting is so although she has asked Kirstie for a date, a further e-mail will be sent. It was agreed that Cllr Delmege will attend the next Meeting, although it was agreed that this will only be for a short time as we wish to send along different Councillors – a 3/6 month term was discussed.

(i) Durley Parish Plan Meeting Report – Cllr Charles said that an Open Meeting has been arranged for Thursday 18th February, 2016 at 8.00 p.m. to update parishioners on the progress of the Plan and also to start to form some of the new Groups which were requested in Durley. The Groups selected are the ones which can be easily set up with little or no financial input. If there is enough interest then it is hoped that these Groups will start as soon as possible. Cllr Burton suggested a website that the village could use and the Parish Council could have a link, along with other organisations in Durley. This will cost £950 to set up and £120 hosting charge per year, although the first year will be £60. Cllr Burton proposed that we accept this quote and Cllr Farr seconded the proposal. All Councillors were in agreement with this and asked Cllr Burton to set up the website. Ian Medd is currently plotting all the village signs on a Map of Durley so that we can see how many are actually required and which ones need removal or updating. Village entry signs are also being looked into.

(j) Doctors Forum. Cllr Charles attended the Hedge End Doctor’s Forum who started the Young Persons’ Clinic which we made a donation towards. He said that it is a valuable asset and is helping many young people, including some in Durley.

5. COUNTY COUNCILLOR’S REPORT: CC Humby has been working hard on issues dealing with Rural Broadband, Rural Post Offices, Highways issues, and also he is meeting Louise Hubble to discuss rural crime at the end of this week. CC Humby also spoke to Councillors about the proposed Botley By-pass. Cllr Smith asked when the lorry count was going to be carried out along Durley Street. CC Humby replies saying that he is going to carry out an Area Survey and needed to find out which of the other Surveys are up to date so that he does not duplicate Surveys.

6. DISTRICT COUNCILLORS’ REPORTS: There was no District Council Report.

7. PUBLIC PARTICIPATION ITEMS BY INVITATION OF THE CHAIRMAN.

(a) A parishioner present asked if we had considered a memorial to Sir Jeremy Black who died recently. A relative was also present and said that perhaps planning some fruit trees where 3 trees had died in The Sawmills, or a bench could be considered. Councillors agreed that they had not discussed this so it will go on the Agenda for a further Meeting.

(b) A parishioner also asked if we had considered more dog bins in the village. Councillors said that there are 3 bins which can be used for dog fouling, but some people never pick up after their dogs and this is more of a problem. It seems that this is not a problem just in Durley, but most parishes, with no easy answer.

8. CORRESPONDENCE:

(a) Thank you letter from CAB regarding donation for 2016/17. This was noted.

(b) Local Government Boundary Commission – Draft Recommendations. Councillors agreed that they are happy to be in the Bishops Waltham Division. Clerk will write a response reflecting this.

(c) Response from Enforcement Officer to enquiry. Clerk read out the e-mail and this was noted.

(d) Maintenance of Recreation Ground – gang mowing renewal. Clerk has received an e-mail from Dave Ifould – the Contractor who cut the Recreation Ground before he left OCS. Councillors agreed that we have not been totally happy with OCS for the last few years so it was felt that an alternative quote might be useful when the renewal comes up with OCS. A decision can then be made as to who to award the Contract to.

(e) Request from Bus Company regarding cutting back of hedges. This request will go into the Parish Magazine in the hope that residents will cut back hedges alongside the main road so that buses do not get damaged when they travel through the village. Councillors would not want the bus service to cease because buses are getting damaged.

(f) Letter from Home-Start Meon Valley. Councillors agreed that they are not able to make a donation this time.

(g) E-mail expressing concern over the proposed School lay-by. Clerk circulated the e-mail to Councillors. Kirstie has sent a revised Plan and which now includes half the lay-by. Councillors were concerned about the proposal and also wished to know who was consulted about the proposal and what the results were. Councillors also expressed disappointment that Kirstie was not at the Meeting when such an important issue was being discussed. CC Humby said that he had not been informed that there was a revised plan until the Clerk had sent him one today for him to look at. Considering CC Humby was the main instigator in getting funding in place for this project Councillors agreed that he should have been kept informed. Clerk will write to Kirstie asking about the Consultation and ask if she intends to come along to future Parish Council Meetings.

(h) Clerk received an e-mail asking why a large sign has been placed on the landscaped area in the Sawmills. It was not clear who owns this section of land so the Clerk has asked Steve from Persimmon to investigate. It is hoped that then it will be removed.

(i) Parish Devolution Workshop – 1st March, 2016. It was agreed that the Chairman and Clerk should attend.

(j) Consultation on the Library Service. Councillors will view the document and make any comments to the Clerk if they wish.

(k) Colin Chamberlain had sent a Deed of Grant of Easement from Southern Water for the land at The Sawmills. Councillors agreed with a couple of amendments. Clerk will then send on the Deed to Colin Chamberlain for him to send off.

9. SCHOOL REPORT: No Report was available.

10. NEIGHBOURHOOD WATCH REPORT: PCSO Nolan informed Councillors of recent problems in Durley – which included antisocial behaviour by someone opening gates and letting animals out in Stapleford Lane, an attempted horse tack theft and driving at speed down Wintershill. Poaching is also a problem in the area at the moment. PCSO Nolan said that staffing shortages coupled with the larger area that he has to cover makes it impossible to attend all the Parish Council Meetings, but he hopes to attend on a quarterly basis and attend community events if possible. He has attended the Lunch Club and found this to be useful.

11. HIGHWAYS REPORT: Cllr Farr gave a highways report. Cllr Watts asked why a HCC Contractor was cleaning out the drains with a yellow flashing light at 4.00 a.m. this morning (8th December). It woke her and all her family up with the light and noise. Clerk will ask Darren if he knows anything about this.

12. FINANCIAL TRANSACTIONS: Councillors agreed invoices presented by the Clerk and signed cheques as agreed.

13. HALL: Hall foyer refurbishment quotes – Cllr Charles said that this is being moved forward. Baby changing facilities have been installed. Cllr Charles was thanked for putting this up. It was also reported that the Caretaker had found the bin full up with a residents’ rubbish. He visited the resident and although he denied putting rubbish in the bin he did (after swearing at the Caretaker), take the rubbish out of the boot of the Caretaker’s car and put it by the side of his own bin. This is not the first time that this resident has used the Hall bin for his own rubbish. The situation will be kept monitored as it is not fair that the bin is not able to be used for Hall rubbish as it is intended.

14. RECREATION GROUND: Guttering – Cllr Charles and Peter will put this up when time allows.

15. PLANNING:

15/02580/FUL. Mr & Mrs Bartlett. We are proposing to demolish an existing conservatory and build a new single storey rear extension, create a small porch area with pitched roof to the front of the property and alter the landscaping at the front of the property to create some additional off-street parking. All materials to match existing. Casa Fiori, Manor Road, Durley. Councillors had no objections to this application.

15/02595/TPO. Mr K Pitter. 2 no. Oak trees to crown and reduce by 3m plus cut out all of the dead wood in the trees. Green Pastures, Sciviers Lane, Durley. Councillors had no objections to this application.

16. THERE BEING NO FURTHER BUSINESS THE CHAIRMAN WISHED EVERYONE A HAPPY CHRISTMAS AND NEW YEAR AND THEN CLOSED THE MEETING AT 10.05 p.m.

THE MINUTES OF THE MONTHLY PARISH COUNCIL MEETING HELD ON TUESDAY 13th OCTOBER, 2015 IN THE KEN STAINER SUITE AT DURLEY MEMORIAL HALL, DURLEY AT 7.30 p.m.

6 Parish Councillors, County/District Councillor Humby, the Clerk and 2 parishioners were present. Kirstie Baines (Headteacher) was in attendance to give a School Report.

1. APOLOGIES FOR ABSENCE: Apologies were received from District Councillor Ruffell
and Cllr Smith.

2. ANY DECLARATIONS OF INTEREST UNDER THE CODE OF CONDUCT. There
were no Declarations under the Code of Conduct.

3. THE MINUTES OF THE PREVIOUS MEETING HELD ON 8TH SEPTEMBER, 2015
WERE READ, CONFIRMED AND SIGNED.

4. MATTERS ARISING:

(a) Update on faster broadband – CC Humby reported on the progress that has
been made to achieve better broadband for rural areas. There is still a way to go, but HCC is putting pressure to get BT to provide rural villages with a faster broadband, or find an alternative provider.

(b) Drainage at the Sawmills. Cllr Pitter will chase up the quote and get back to Councillors.

(c) Agree Action Plan produced by the Parish Plan Team. Councillors discussed the Action Plan and made a few minor amendments and then agreed that the Plan should be adopted. Cllr Farr proposed that we adopt the Action Plan and Cllr Burton seconded this proposal. All Councillors present were in agreement.

(d) Report on Sharing Parishes Recycling Meeting – Clerk and Cllr Farr attended the Meeting and said that Rob Heathcock explained how the recycling contracts were agreed and worked out. Schemes operating in the Winchester District were working well, but could always be improved and assessed. The Scheme has to be cost effective.

(e) Report on Quiet Lanes signs Meeting – Cllr Watts and Clerk attended the Meeting in Bishops Waltham and were informed that a Project has been in discussion for 10 years to open the former railway line to Botley. Councillors were surprized that this is the first time Durley PC has known of this venture. It is probably because the Quiet Lanes do come through Durley. Councillors agreed that they could see little point in the Scheme as the 30 mph signs are already in place in the Durley lanes and cyclists cause many of the complaints about speeding and not being considerate when racing down Durley lanes often two abreast. The Clerk has spoken to Owslebury PC and they are piloting the Quiet Lanes Scheme, but they do not have restricted speed limits along their lanes which is mainly why they offered to participate in the Scheme. A footpath which has a wet section is to be investigated, the Clerk has contacted the landowner and it appears that this particular section is wet because it goes over the pipeline and there is nothing that the landowner can do at present – it would be Esso who would give the permission for any work to be carried out.

(f) Parking at entrance to Manor Road/Beech Corner/Pay Phone sign. DC Ruffell chased up WCC to get a response to our e-mails. Corrine Phillips has now responded saying that due to lack of finance and low priority the double yellow lines will not be placed at Beech Corner or Manor Road. Councillors were very disappointed that she has taken so long to respond and agreed that this matter should still be pursued as it is of great concern to Durley residents who are trying to come out of Stapleford Lane/Church Lane and Manor Road. After many requests the Pay Phone sign at the end of Church Lane has still not been removed.

(g) Planning Coach Tour – Cllr Chares reported that the Tour was well supported
and he would recommend other Councillors attending in future if they have the opportunity. He gave Councillors an idea of the sites that were visited.

(h) Code of Conduct Training – Cllr Delmege and Clerk attended the Training and
found it valuable, although nothing has changed since the previous Training.

(i) Report on HALC AGM – Cllr Charles said that the AGM was well attended and
he found it very informative. Cllr Roy Perry (Leader of HCC) was in attendance. Devolution was also discussed as the way forward for the future.

5. COUNTY COUNCILLOR’S REPORT: CC Humby reported that he had attended a
Rural Forum Network Meeting in Cheltenham and items on the Agenda included Affordable Housing, Broadband and Rural Isolation. He has also attended a Town & Country Planning Association Meeting. Cllr Humby also spoke about Andover Mind – which helps understand dementia patients. Cllr Charles asked a question about affordable housing and what “affordable” actually means, as some rents still appear to be on the high side.

6. DISTRICT COUNCILLORS’ REPORTS: DC Humby did not give a separate District Report.

7. PUBLIC PARTICIPATION ITEMS BY INVITATION OF THE CHAIRMAN. There were
no items brought up which were not already on the Agenda.

8. CORRESPONDENCE:

(a) Flooding at Beech Corner. A resident showed Councillors photographs of
recent flooding again at Beech Corner. Properties are at risk of flooding again and something needs to be done by HCC Highways. Residents are getting very frustrated at the lack of support and action from HCC Highways. Patrick Aust has met with one resident to try and find a solution. Mr Duff has met on the site and it has been suggested that a larger pipe is required under the road to take the amount of water which comes off the fields. CC Humby will contact Lisa Davis and the Environment Agency to see what can be done.

(b) Open Spaces Funding. It was agreed that any funding available would be used
towards the cost of drainage in The Sawmills play area.

(c) Letter from WinAcc. Councillors agreed to support a letter to parliament
regarding recycling.

(d) Publicity for Veolia Trust. Cllr Watts offered to put this notice in the Pavilion window as the Veolia Trust supported the play area renovations.

(e) Parish Connect – October, 2015 Newsletter. This was sent to Councillors via e- mail.

9. SCHOOL REPORT: Kirstie Baines gave a School Report and started by giving out
details of a Survey that had been carried out at the School about the way in which children get to School. Kirstie then informed Councillors of the present situation with the revised footway and drop-off lay-by at the School which is proposed with funding from HCC. CC Humby has secured some HCC funding, but final plans have not been drawn up yet. The School will also inform the Clerk of dates which large events are being held at the School which might mean that parents park in the Memorial Hall car park. The Clerk can then inform the School if the car park is available or not according to the bookings.

10. NEIGHBOURHOOD WATCH REPORT: There was nothing to report.

11. HIGHWAYS REPORT: Cllr Farr said that all pot holes have been filled in. Cllr Pitter has reported the pot holes on-line and there are none outstanding at the moment. He will go around the village and check for any new ones. Councillors were concerned that a large oak tree has been felled at the Oakmore Park entrance. Although there is nothing that can be done Councillors agreed that HCC should be aware of the removal and we should ask if permission was granted before it was felled. Clerk will ask HCC.

12. FINANCIAL TRANSACTIONS: Councillors agreed invoices presented by the Clerk and signed cheques. Clerk has received a response from the External Auditor apologising for error in the Audit which was an input error on their part. A Notice was received confirming that there are no issues with the Audit.

13. HALL: Hall foyer refurbishment quotes. County Councillor Grant towards cctv system – this has now been approved and £500 was received towards the cost. The cctv system will now be ordered. Sound system is now working, but the microphone is still not working properly – Upfields will be asked to repair it. Deep clean of toilets – Clerk has still not received a response from PHS Washrooms. Cllr Burton has a contact for a Company and will pass this onto the Clerk. Risk Assessment update was approved for the Hall. Clerk asked if there was baby changing facilities in the disabled toilet as she believed that there were plans for this when the refurbishment took place. Councillors believed that the facilities were perhaps taken down when decorating took place. Councillors agreed that this should be provided and Cllr Charles will look at prices when ordering the same equipment for his Church.

14. RECREATION GROUND: Guttering will be reinstated when Cllr Charles and Peter are available. Play Area repairs to rope climbing frame – Clerk has ordered the part required and Cllr Charles offered to fit it.

15. PLANNING:

15/01885/FUL. Mr J Gosney. Agricultural storage building with adjoining hard standing. Land opposite L’Eglise, Durley Street. No comments were made by Councillors.

15/01700/FUL. Mr and Mrs Scivier. Proposed extension of outbuildings to serve as ancillary accommodation to main cottage to form bedroom and playroom (RESUBMISSION). Corner Cottage, Sciviers Lane, Durley. PERMITTED.

16. THERE BEING NO FURTHER BUSINESS THE CHAIRMAN DECLARED THE
MEETING CLOSED AT 10.00 p.m.

THE MINUTES OF THE MONTHLY PARISH COUNCIL MEETING HELD ON TUESDAY 8th SEPTEMBER, 2015 IN THE KEN STAINER SUITE AT DURLEY MEMORIAL HALL, DURLEY AT 7.30 p.m.

5 Parish Councillors, District Councillor Ruffell and the Clerk were present. In the absence of the Chairman and Vice Chairman Cllr Smith took the Chair for the Meeting.

1. APOLOGIES FOR ABSENCE: Apologies were received from Cllr Charles, Cllr Watts and County/District Councillor Humby.

2. ANY DECLARATIONS OF INTEREST UNDER THE CODE OF CONDUCT. There were no Declarations of Interest declared.

3. THE MINUTES OF THE PREVIOUS MEETING HELD ON 11th AUGUST, 2015 WERE READ, CONFIRMED AND SIGNED.

4. MATTERS ARISING:

(a) Update on faster broadband in Durley. Cllr Humby was not at the Meeting to give any update.

(b) Drainage at The Sawmills. Clerk read out the quote from Scandor. Councillors agreed that Cllr Pitter would obtain a further quote as it was rather higher than expected. This will be discussed again at the next Meeting.

(c) Report on Parish Plan Meeting held on 18.8.15. Cllr Burton reported that the Action Plan is being prepared and will be discussed at the next Parish Council Meeting in October ready for the Parish Council to hopefully agree the Plan. A letter will then be sent out to residents advising them of the Action Plan and ask what Actions they would like to see the Parish prioritise.

(d) Sharing Parishes Recycling Meeting – 24.9.15. at 7.30 p.m. Cllrs Smith, Farr and Pitter offered to attend this Meeting in Bishops Waltham. The Clerk will also be attending.

(e) Response to Quiet Lanes signs. Meeting on 1.10.15 at 3.00 p.m. No Councillors were able to attend so the Clerk will attend if she can.

(f) Parking at entrance to Manor Road/Beech Corner. The Police are going to visit the owners of the property on the brow of the hill in Durley Brook Road and there has been no response from The Robin Hood owners, or for the line markings outside of Beech Corner or Manor Road. DC Ruffell offered to follow up with Corinne Phillips at WCC as no response was received. The Payphone sign is also still in Durley Brook Road. The request for its removal was made many months ago. This will also be chased up.

(g) Response from Enforcement Officer. A response has been circulated to Councillors, although Councillors are not happy that some long-standing cases have just been deleted from the List with no real action taken against the property owners.

5. COUNTY COUNCILLOR’S REPORT: CC Humby was not able to give a Report.

6. DISTRICT COUNCILLORS’ REPORT: DC Ruffell said that on Thursday there is a Planning Meeting for the Whiteley development. There will be a site visit in the morning and then objectors and the developers will have an opportunity to speak in the afternoon. DC Ruffell informed Councillors that Winchester may be taking some of the refugees which are coming into the UK. The Council Tax reduction scheme has been withdrawn and he also spoke about Devolution for Councils.

7. PUBLIC PARTICIPATION ITEMS BY INVITATION OF THE CHAIRMAN. There were no members of the public present.

8. CORRESPONDENCE:

(a) Parish Councillor Training – Code of Conduct. (5.10.15 at 6.00 p.m.). Cllr Delmege will attend this.

(b) Minutes of W.D.A.L.C. These were circulated.

(c) Complaint regarding low flying planes. Clerk has written to Upham Airfield owners and received an explanation. The resident who complained has also been informed and given a telephone number of the owner in case there are any other problems.

(d) Draft Local Plan Part 2 – next stages from WCC. This was noted. Councillors asked about any development proposals in Durley. Clerk said that there is no housing allocation for Durley in the Local Plan Part 1. Cllr Delmege pointed out that it is very difficult to get plans and large documents on the internet as it is so slow. DC Ruffell offered to send relevant information about Durley through to Councillors for their information.

(e) Parish Council Insurance renewal. This has been renewed as it is the 2nd year of a 3 year Agreement.

(f) Information received from HALC was distributed to Councillors. The AGM is on Saturday 10th October at Sparsholt. No Councillors present were able to attend, but Cllr Charles will be asked when he returns from holiday if he would like to go along.

9. SCHOOL REPORT: There was no Report available.

10. NEIGHBOURHOOD WATCH REPORT: There was no Report.

11. HIGHWAYS REPORT: Cllr Farr had nothing to report. Cllr Pitter has reported some pot holes and there is one in Gregory Lane that needs to be filled in. Clerk said that the reinstatement of the fencing at The Sawmills has been done by the Parish Lengthsman. An e-mail was received from the new owners of 24 The Sawmills regarding the unauthorised access from the back of their property into the woodland area. Clerk has responded, and they have accepted that there was a problem and have also put up fencing around their property. Cllr Smith said that the buffer strip alongside the car park for the Housing Association houses has some shrubs and trees over-hanging the car park. Dave Rappini will be asked to cut them back. The footpath from the Hall to the School needs to have the bracken cut back from the side of the path. The Parish Lengthsman will be asked to do this.

12. FINANCIAL TRANSACTIONS: Councillors agreed invoices presented by the Clerk and signed cheques. Councillors agreed to use SGW for the Clerk’s pay and the relevant forms were signed to carry out the payroll ready for the September payment.

13. HALL: Hall foyer refurbishment quotes – no further information was available as Cllr Charles is away. Hedge cutting in car park – Clerk said that Gerald Taplin is in hospital at the moment and unable to cut the hedge. Gerald does this as a volunteer and Clerk has sent him a card wishing him a speedy recovery from the Parish Council. Clerk has asked our Parish Lengthsman to trim the hedge and keep it tidy for the moment. Grant towards cctv – there is no news on the Grant yet. Sound system – the system still makes a background buzz on the right hand side speaker. Cllr Smith will ask the sound engineer to take a look and see what the problem is.

14. RECREATION GROUND: Extractor fan has been installed in Pavilion. Guttering will be done when Cllr Charles and the Parish Lengthsman are available.

15. PLANNING:

Proposed development on land at Oakridge Farm at the eastern end of Maddoxford Lane, Curdridge. Botley PC and Curdridge PC will keep us informed about this proposal, but no details have been received yet. This was noted.

15/01869/FUL. Mr I Edwards. Demolition of an existing 2 storey detached dwelling and 2 no. outbuildings, construction of a 2 storey detached replacement dwelling plus detached garage; associated hard and soft landscaping; relocation of the existing access to site further along Durley Street. Four Winds, Durley Street, Durley. Councillors agreed that an objection should be made as this new dwelling is much larger than the dwelling it replaces and it is not in keeping with the village street scene along Durley Street, especially neighbouring properties. Durley is a rural village and covered by the MTRA3 Policy, and this states that all new development should be appropriate in scale and design and conserve each settlement’s identify, this proposal does not do this. A more modest size dwelling and built with materials similar to other neighbouring properties would be more acceptable. Councillors have no objection to a replacement dwelling provided that it is in keeping with neighbouring properties, smaller in size and that the original dwelling it replaces is taken down on completion. Councillors also felt that the description on the Planning Application is mis-leading as it states that the original dwelling is 2 storey (it is a bungalow with a room in the loft space), and it gives the impression that this dwelling is being replaced with a dwelling of similar size and design, which it clearly is not.

16. THERE BEING NO FURTHER BUSINESS THE CHAIRMAN DECLARED THE MEETING CLOSED AT 8.55 p.m.