THE MINUTES OF THE MONTHLY PARISH COUNCIL MEETING HELD ON TUESDAY 12^th MARCH, 2019 IN THE KEN STAINER SUITE AT DURLEY MEMORIAL HALL, DURLEY AT 7.30 p.m.

 

7 Parish Councillors, the Clerk (Mrs Anne Collins), County/District Councillor Humby and 3 parishioners were present.

 

1. APOLOGIES FOR ABSENCE: Apologies were received from District Councillor Mclean, District

Councillor Miller, Kirstie Baines and Nick Apps.

 

2. ANY DECLARATIONS OF INTEREST UNDER THE CODE OF CONDUCT. There were no

Declarations of Interest made.

 

3. THE MINUTES OF THE MEETING HELD ON 12^th FEBRUARY, 2019 WERE CONFIRMED AND

SIGNED AS A CORRECT RECORD.

 

4. MATTERS ARISING:

 

(a)        Table/Seat for The Sawmills Green and report on approach to businesses – Cllr Bartlett reported that a table and bench set will be donated by Solent Design. Councillors appreciated this offer from Martin Reynolds and once the bench/table is installed we will put something in the Parish Magazine. It is hoped that other businesses will make a donation. Durley Parish Council will also purchase a bench/seat for the green.

 

(b)        Report on Church Copse. There has been some planting on the site, however prosecution will still be available if compliance is not adhered to. Durley Parish Council was thanked for all their support and hard work in getting this issue to a satisfactory conclusion by residents attending the Meeting.

 

(c)        Parking in the Sawmills – suggestions from Simon Finch, WCC. Clerk read out the e-mail response from Simon and it was agreed that a letter to residents living in The Sawmills outlining the options that we have available might be the best way forward. It was also suggested that a letter be written to the PCC asking if they would consider making some additional parking spaces where there is currently rubble just outside of the kitchen.

 

(d)        Report on Planning Forum at Winchester on 5.3.19 – Cllr Charles/Clerk attended the Forum and they informed Councillors that Planning Enforcement issues, especially illegal traveller sites was a problem in many parishes. WCC Officers said that Enforcement Officers were difficult to recruit and retain. The Parish Charter was also discussed.

 

(e)        Update on erosion of verges in Durley. After the Parish Council response to a Planning Application the applicant had responded stating that he would speak to his tractor drivers about the speed of their tractors, but also said that there are other drivers who drive at speed. The applicant also reassured Parish Councillors that the manure coming onto the site would cease once the cattle have all moved to the Farm in Durley.

 

(f)         Complaint against HCC regarding hedge in Parsonage Lane. Clerk referred the complaint after last month’s Meeting to HCC Highways and the response was read out to Councillors. Councillors agreed that information will be given to CC Humby and he will speak to HCC about the best way forward to resolve this issue. Clerk will inform the complainant that as there is no access at this point it would set a precedent for the future if we allow an access to be made.

 

(g)        HCC Highways Meeting (13.3.19). Cllr Delmege offered to attend as Cllr Pitter was not able to go along.

 

(h)        WCC Local Plan Meeting (13.3.19). Cllr Charles and the Clerk are attending.

 

(i)         Cllr Watts said that the bus stop sign is still down along Durley Street. Cllr Smith has reported this and will chase up.

 

(j)         Cllr Delmege said that the Curdridge mini bus is available for sale. Cllr Charles will speak to the Curdridge Chairman and find out more information as it might be useful for some of the smaller parishes to get together if they wish to use a mini bus for their residents.

 

5. COUNTY COUNCILLOR’S REPORT: CC Humby went into detail about the Budget Setting and how

budgets have been reduced and savings need to be made, which is difficult when a large amount is needed for education and social care. 2 new Dragon Patchers have been purchased and one will be based in the Bishops Waltham Depot. The HCC Workshop is on 13^th March in Winchester. Cllr Smith asked about the pavement repairs in Parsonage Lane to Whitegates. Cllr Smith will send on the photographs and information she has sent to WCC to the Clerk so that it can be forwarded onto CC Humby to follow up.

 

6. DISTRICT COUNCILLORS’ REPORTS: DC Humby reported that a Full Council had approved the Budget and the Gypsy and Traveller Paper has gone through.

 

7. PUBLIC PARTICIPATION ITEMS BY INVITATION OF THE CHAIRMAN.

 

A resident asked about the office development in Church Lane, along with the new tarmac driveway.

Clerk will refer this to the Enforcement Officer, although there is planning permission for an office development on the site which was passed some years ago.

 

8. CORRESPONDENCE:

 

(a)        Winchester Strategic Assessment Plan – sent via e-mail. This was noted.

 

(b)        Fly-tipping in River Hamble – Calcot Lane. Clerk said that she had received photographs from a

resident showing the fly-tipping which had been thrown in the river. The Environment Agency was informed and investigation officers attended. The fly-tipping has now been removed. Councillors agreed that this is disgraceful behaviour and hope that a prosecution will follow.

 

(c)        Response regarding salt bin alongside Wintershill. Clerk reported that HCC Highways will

relocate the salt bin onto more level ground.

 

(d)        Election Nomination forms are available from the Clerk. The Election has been advertised on

the noticeboards and in the Parish Magazine. Clerk will be taking the Durley and Upham Nominations up to Winchester on 1^st April so needs the Forms returned to her by 31^st March.

.

9. SCHOOL REPORT: There was no School Report. Clerk said that there was no update on the CIL Funding for the School crossing as the Meeting is in April.

 

10. NEIGHBOURHOOD WATCH REPORT: Cllr Watts informed Councillors that vehicle and motorbike theft is on the rise, along with numberplates and hub cap being stolen. Keeping your possessions safe and making sure that your property is checked whilst you are away is advised.

 

11. HIGHWAYS REPORT: Cllr Pitter reported that some of the roads and lanes in Durley are going to be surfaced dressed. Village Entry signs update – Clerk said that she had not received any update. The pot hole outside of White Owl Cottage, Parsonage Lane has still not been repaired. Cllr Pitter will report this again. Parking on the double yellow lines outside of The Robin Hood and Beech Corner Garage has been good, but a few cars are starting to park there again. Clerk was asked to write to The Robin Hood and the Garage to inform them that we will enforce and report any regular offenders.

 

12. FINANCIAL TRANSACTIONS: Councillors agreed invoices presented by the Clerk and signed cheques as agreed.

 

13. HALL: Hall Meeting Report held on 6.3.19 – Cllr Smith reported that a new foyer mat will be purchased and laid when the floor is laid, quotes will be sought for the carpentry work required and the crowning of the tree in the Hall car park. Hall floor – update on funding. Clerk said that she has received no other funding, Bovis Homes have responded with no contribution, and it is hoped that we will hear soon from BW Rotary Club. Information and cost of Tesla system – Cllr Pitter said that after looking at the figures it appears that this will not be viable at the moment. The system will only work on 1 phase and the Hall is on a 3 phase system. Appointment of permanent Hall Caretaker – Clerk reported that Donna Shorney has now been appointed on a permanent basis and added to the SGW Payroll for monthly payment. The bulbs planted around the village and in the Hall car park in memory of John have flowered and Jose has purchased a plaque that will be placed in the Hall garden on 21^st March.

 

14. RECREATION GROUND: Cllr Watts reported that everything was running smoothly. There was no update on repairs to veranda outside of Pavilion. Cllr Smith asked if signs could be put up at The Sawmills stating that dogs should be on a lead on the Village Green. Clerk will order 2 signs.

 

15. PLANNING:

 

19/00117/FUL. Mr and Mrs Ross. Use of land for the siting of three detached holiday let barns. Hunters Moon, Durley Street, Durley. Additional information received. Clerk said that Mr Ross has informed her that they are lowering the roof height of the barns to 45% pitch, and the Environment Agency has made suggestions about the siting to help with the drainage. Mr Ross also confirmed that the stream does not dry up in the summer months at this particular part of the stream, however it does sometimes dry up lower down the stream. Councillors were pleased that notice was taken of the Parish Council comments.

 

19/00116/HOU. Mr Hammal. Demolition of existing single storey extension, construction of two storey extension. Channels Farm, Gregory Lane, Durley. GRANTED.

 

19/00273/LIS. Ms Lindsay Cox of Estera Trust (Jersey) Ltd. Internal alterations including reinstatement of removed structural elements; reinstatement of removed fixtures and fittings in two first floor bathrooms; improvements to fire protection and means of escape through installation of a new ground floor partition wall and door. Stapleford Farm House, Stapleford Lane, Durley. Councillors had no objection to this application.

 

19/00221/HOU. Mr Edwards. Retention and conversion of the existing C3 dwellinghouse to use as a garage and residential annex, associated with the dwelling approved under planning permission 15/01869/FUL. Councillors agreed that an objection would be made as this dwelling was previously not suitable to be developed and now that a much larger replacement dwelling has been built it was considered that the Condition imposed to take down the original dwelling and close the original access should be complied with. Councillors agreed that if this application was approved it could have the potential for an additional dwelling in the countryside for which there is no justification.

 

19/00363/FUL. Mr Gosney. The erection of a general purpose agricultural storage barn. Broom Farm, Kytes Lane, Durley. Councillors had no objection to this application.

 

Councillors were reminded that our next Parish Council Meeting will be on Tuesday 9^th April and will commence at the earlier time of 6.30 p.m. then followed by the Annual Parish Assembly at 7.30 p.m.

 

16. THERE BEING NO FURTHER BUSINESS THE CHAIRMAN DECLARED THE MEETING CLOSED AT

9.30 p.m.

 

THE MINUTES OF THE MONTHLY PARISH COUNCIL MEETING HELD ON TUESDAY 11^th DECEMBER, 2018 IN THE KEN STAINER SUITE AT DURLEY MEMORIAL HALL, DURLEY AT 7.30 p.m.

 

6 Parish Councillors, the Clerk Mrs Anne Collins, District/County Councillor Humby, District Councillor Mclean and 3 parishioners were present.

 

1. APOLOGIES FOR ABSENCE: Apologies were received from Cllr Smith and District Councillor Miller. Kirstie Baines and Nick Apps also sent their apologies.

 

2. ANY DECLARATIONS OF INTEREST UNDER THE CODE OF CONDUCT. There were no Declarations made.

 

3. THE MINUTES OF THE MEETING HELD ON 13^th NOVEMBER, 2018 WERE READ, CONFIRMED AND SIGNED.

 

4. MATTERS ARISING:

 

(a)        Interest from other parishes in our SID sign. Clerk said that she had received enquiries from other Parish Councils who had seen our sign and were interested in purchasing one for their parish. Cllr Delmege is still collecting data and moving the sign every couple of weeks.

 

(b)        Table/Seat for The Sawmills Green and report on approach to businesses – Cllr Bartlett.reported that she is still waiting for responses, but hopes to have more news in the New Year.

 

(c)        Report from the Forestry Commission regarding Church Copse due by 12.12.18. There is no further update but Clerk is hoping to hear from the Forestry Commission after the 12^th December, if she does not then enquiries will be made.

 

(d)        Update on Broadband questionnaire in Durley progress – Cllr Pitter, Andy Burton and Clerk have asked the website designer if he is able to design a page on the village website. This will cost £55.00 for a Survey Monkey Questionnaire to be installed. Councillors agreed that this would be well worth the cost. Cllr Pitter will liaise with Jon who designed the website.

 

(e)        Report on salt bin outside of Durley Church. This has now been done.

 

(f)         Responses from business units regarding parking at The Sawmills. Clerk said that she had received one positive response to date. It was agreed that this is a problem and the situation will be kept monitored until solutions can be found. Clerk will see if there are any parking conditions put on the development when it was first approved.

 

(g)        Durley Christmas Tree Festival – Cllr Delmege reported that he has purchased a tree and decorated it showing what the Parish Council’s responsibilities are. The Festival will be held over the weekend of 15^th/16^th December. Cllr Delmege was thanked for all his hard work on behalf of the Parish Council.

 

(h)        Report on Parish Council Briefing held in Winchester – Cllr Charles and the Clerk attended the Briefing and the main topics discussed were waste recycling – including a roadside glass collection commencing in mid-2019, grass maintenance contracts, precepts and planning.

 

(i)         Report on WDAPC AGM in Whiteley – Cllr Charles and the Clerk attended, and reported that  Mike Evans was re-elected as Chairman. Other issues discussed were enforcement, planning, speeding vehicles and funding.

 

5. COUNTY COUNCILLOR’S REPORT: CC Humby reported that he had attended a Cabinet Meeting to discuss issues regarding Emergency Planning if there was a no deal Brexit. This was important in this area as we have Portsmouth and Southampton ports very close, and any traffic problems caused by lorries could affect roads in this area. CC Humby also spoke about the Tourist Information Centre and commented that they had sold £50,000 of Christmas cards this year. He has hosted a Meeting at HCC which looked at ways of making the A272 and A32 safer and less noisy. The naming of the HCC gritters has taken place.

 

6. DISTRICT COUNCILLORS’ REPORTS: DC Humby, DC Miller, DC Mclean. DC Mclean informed Councillors about Winacc and the work that they are hoping to do. Glass roadside collection will be carried out by WCC in September, 2019, and DC Mclean spoke about the recent SHELAA Sites which have been offered in Durley.

 

7. PUBLIC PARTICIPATION ITEMS BY INVITATION OF THE CHAIRMAN. The residents attending wanted to hear about the recent sites which were put forward for development in the next Local Plan.

 

8. CORRESPONDENCE:

 

(a)        Independent Examination of the Eastleigh Local Plan notification. This was noted.

 

(b)        Rights of Way Vegetation Priority Cutting Programme – 2019. This will be agreed with Cllr Delmege and then sent to HCC.

 

(c)        Winchester District Sports Awards 2018. Councillors agreed that Colin Watts would be put forward as a nomination for all the work he has done at Durley Football Club over the last 50 years.

 

(d)        The WCC Strategic Housing and Employment Land Availability Assessments were available on

the WCC website and in the Hampshire Chronicle. Clerk said that she has received many telephone calls and e-mails regarding the SHELAA Call for Sites. Residents were alarmed at the number of landowners who have put their land in for potential development. WCC will now assess the sites through their criteria.

.

9. SCHOOL REPORT: Grants for crossing and lights – Clerk is still looking at Grants, but none appear to

be suitable for the criteria. The best option was to apply for CIL Funding when the Grant opens – information should be available within the next few weeks. Cllr Clegg asked Parish Councillors if they would look at posters designed by children at Durley Primary School to try and slow vehicles down along the main road. Councillors were happy to do this and chose the design that they agreed was the better design. The winning design would be laminated and used around the village.

 

10. NEIGHBOURHOOD WATCH REPORT: Cllr Watts reported that residents should be aware that if they have parcels delivered at this time of year they should either be in or ask a neighbour to take the parcel as thieves are watching delivery vans and are taking any parcels left on doorsteps. Cllr Watts said that there have been some thefts from vehicles and homes, but only 1 in Durley. Scams are also on the increase.

 

11. HIGHWAYS REPORT: Cllr Pitter reported that the Village Entry signs are hopefully going to be ordered soon, once HCC have agreed the siting.. Response from BWPC regarding HGV restriction in Hoe Road, BW – Clerk has been in touch with BWPC and they have not got an HGV ban along Hoe Road. They did ask for one, but like Durley, did not get one.

 

12. FINANCIAL TRANSACTIONS: Councillors agreed invoices presented by the Clerk and signed cheques as agreed. The Budget was agreed for 2019-20 and the Precept requirement for 2019/20 was proposed by Cllr Pitter at being £26,000. Cllr Delmege seconded this proposal and all Councillors present agreed. Clerk will send of appropriate Precept Request Form to WCC.

 

13. HALL: Hall floor progress – Clerk reported that she has been successful in receiving a Grant of £10,000

towards the Hall floor replacement. She is now looking into some smaller Grants to fund the remainder of the floor. It was agreed that a County Councillor Grant will be applied for. Fencing alongside field – no quote has been received to date. Hall break-in – Clerk reported on the recent break-in to the Hall which the Police are investigating. Clerk said that the solar panels have not been working for some time and although repairs have been sought no-one is able to sign off the work as the panels are older and out of the 10 year guarantee period. Councillors agreed that new panels or a new system should be looked at. Cllr Pitter will investigate the options that we have to replace the system.

 

14. RECREATION GROUND: Cllr Watts reported that access is still being gained via a gate at the top of the Recreation Ground. Councillors agreed that we must put in a shrub and fence, as Colin Chamberlain suggested. Clerk will ask Peter to carry out this work. Repairs to veranda outside of Pavilion – this is in hand. Fencing alongside swings in the Sawmills Play Area – Clerk will ask why this has not been done yet as the fencing arrived a few weeks ago.

 

15. PLANNING:

 

18/02588/FUL. Mr and Mrs Denholm. Application Reference Number 11/00893/FUL Variation of Conditions 3 and 4. Conditions 3 and 4 removal. Brokeclose Farm, Durley Hall Lane, Durley. Councillors agreed that they cannot see any justification for additional bedrooms at this particular property. As stated in the Application – children have left home or are at University and with 5 bedrooms in the main dwelling house there appears to be ample bedroom space already available for when they do visit. We would not wish to see an additional property which could potentially be sold at a later date.

 

18/02674/FUL. Ms K Kelly. Conversion of outbuildings to create a single, 3 bed dwelling, to include the sub-division of the site and setting out of a curtilage to provide amenity space and parking for each dwelling. 2 Lower Farm, Parsonage Lane, Durley. Councillors agreed that they had no objection in principle to this Application, but would like to see the hedge remain alongside Parsonage Lane to retain the rural character of the village.

 

16. AT THE END OF THE MEETING THE CHAIRMAN WISHED COUNCILLORS AND RESIDENTS A HAPPY CHRISTMAS AND NEW YEAR THEN CLOSED THE MEETING AT 9.50 p.m.

 

 

THE MINUTES OF THE MONTHLY PARISH COUNCIL MEETING HELD ON TUESDAY 9^th OCTOBER, 2018 IN THE KEN STAINER SUITE AT DURLEY MEMORIAL HALL, DURLEY AT 7.30 p.m.

 

6 Parish Councillors, the Clerk – Mrs Anne Collins and 3 parishioners were present.

 

1. APOLOGIES FOR ABSENCE: Apologies were received from CC/DC Humby and Cllr Bartlett.

 

2. ANY DECLARATIONS OF INTEREST UNDER THE CODE OF CONDUCT. There were no

Declarations of Interest made.

 

3. THE MINUTES OF THE PREVIOUS MEETING HELD ON 11^th SEPTEMBER, 2018 WERE READ,

CONFIRMED AND SIGNED.

 

4. MATTERS ARISING:

 

(a)        Cllr Delmege to update and review SID sign. Cllr Delmege reported that he has installed the sign outside of Shady Oaks Farm and it is working well. Some statistics were given which have been achieved to date. Councillors were amazed at the amount of vehicles which use this road. Cllr Delmege will collate the figures given and move the sign as and when required. Positive feedback has been received from residents.

 

(b)        Table/Seat for The Sawmills Green and report on approach to businesses – Cllr Bartlett was not able to attend the Meeting so will give an update at the next Meeting.

 

(c)        Response from the Forestry Commission regarding Church Copse. Clerk read out an e-mail stating that the Forestry Commission referred the case on 21^st August, 2018 and they have accepted that there is a prima facia case and are conducting an investigation, based on the Forestry Commission’s initial investigation. Further updates will be sent as the case progresses.

 

(d)        Footpath inspections – Cllr Delmege reported that he has received no further complaints other than those which are already being investigated. Clerk has written to landowners who own footpaths which need attention, but is still waiting for responses. An electric fence across a footpath needs investigation in Kytes Lane.

 

(e)        Update on Broadband issues in Durley progress – Cllr Pitter said that he has asked for an article to go onto the website and Andy Burton will feed back any information to Cllr Pitter. Once feedback has been received for interest in forming a Community Funded project then we can take this further.

 

(f)         Update on grit bin in Wintershill. Clerk has now received a response from HCC stating that the grit bin will be re-levelled and reinstated alongside Wintershill.

 

(g)        Report on site visit to 2 Hazeldene, Parsonage Lane. After our last Meeting Councillors were invited for a site visit by the owner. The owners showed Councillors the way in which they operate with the dogs and puppies and the facilities that they have. It was not clear whether Southern Water have approved the drainage in place, but the owner was going to check and send the Clerk any information. Clerk informed Councillors that the date for the Planning Committee to discuss this Application is 18^th October in Winchester.

 

(h)        Parish Event – Report from Cllr Charles/Clerk. Cllr Charles and the Clerk attended this Event which was in BW hosted by WCC Planning Officers. Discussion took place regarding Enforcement, the review of the Planning Department and the future Local Plan. There was interesting discussion and feedback is invited from Parish Councils.

 

5. COUNTY COUNCILLOR’S REPORT: CC Humby was not at the Meeting so no Report was available.

 

6. DISTRICT COUNCILLORS’ REPORTS: DC Humby, DC Miller, DC Mclean. No District Councillors were present so no Report was given.

 

7. PUBLIC PARTICIPATION ITEMS BY INVITATION OF THE CHAIRMAN. There were no issues raised

apart from those already included on the Agenda.

 

8. CORRESPONDENCE:

 

(a)        Letter from Royal Mail regarding scam mail. Clerk has put this onto the noticeboard. It was also

agreed to ask CAB if they would visit Lunch Club to talk to elderly residents about scam letters, e-mails, telephone calls in general. Cllr Delmege will arrange a suitable date with Edna Merritt.

 

(b)        Letter of thanks from Durley PCC regarding Churchyard donation. This was noted.

 

(c)        E-mail and response regarding parked vehicle in Whitegates. Clerk has received complaints about a vehicle which was parked in Whitegates for some time. The Police were informed but could do nothing about it as the vehicle was taxed and insured. There are signs in Whitegates stating that parking is for residents only and vehicles which are parked there for days do cause a problem for residents. Clerk said that the owner has now been located.

 

(d)        Letter from HCC Highways regarding Licence Fee increases. This was noted, but did not affect Durley.

 

(e)        Letter from Police attaching a Road Safety Report Executive Summary. This was circulated to Parish Councillors for information.

 

(f)         Complaint regarding lighting in Heathen Street and response from WCC. This matter has now been dealt with.

 

(g)        Winchester District Gypsy DPD Modifications Consultation. Sent via e-mail.

 

(h)        Apology from Martial Arts for moving cones in parking area for Parish Council Meeting on 11.9.18. Councillors were assured that this will not happen in future.

.

9. SCHOOL REPORT: Grants for crossing and lights. Clerk reported that she had contacted the Blue

Lamp Trust (Police) and they only give out Grants to Charities. She also looked at the Lottery Grant Funding and they could not give a Grant towards this project as we did not own the land. They also said that HCC had a statutory duty to provide such equipment.

 

10. NEIGHBOURHOOD WATCH REPORT: Cllr Watts gave a PACT Meeting Report which is attached to these Minutes.

 

11. HIGHWAYS REPORT: Cllr Pitter reported that white road markings have been placed on the roads to mark work which needs to be carried out by HCC Highways. Cllr Clegg reported some fly tipping in Netherhill. This will be reported via WCC website. Some highways work has been completed.

 

12. FINANCIAL TRANSACTIONS: Councillors agreed invoices presented by the Clerk and signed cheques as agreed. The External Audit Report has been completed and is satisfactory. The first half of the 2018-19 Internal Audit has also been completed.

 

13. HALL: Hall floor progress – Clerk is still trying to find a suitable Grant. Bulbs have been planted by the Community Payback Volunteers in the garden areas of the Hall car park. The bulbs have been donated by Durley Entertainments Committee in memory of John Sillence – who was Hall Caretaker for 14 years. A plaque will be donated by Jose in due course. Cllr Smith said that the hot water in the extension end of the Hall was not working. Cllr Charles will look into the problem. Cllr Charles will also see what can be done to repair the fridge door.

 

14. RECREATION GROUND: Cllr Watts to report. Replacement seat has arrived – Colin Watts and Peter will put this up. Repairs to veranda outside of Pavilion – Cllr Charles will meet with Colin Watts to see what materials can be used to carry out the repairs. Cllr Smith asked if the fencing alongside the swings at The Sawmills could be replaced shortly. Shawn will be asked to take down the old wooden fencing and Cllr Charles will firm up an order for the replacement fencing materials.

 

15. PLANNING:

 

18/02104/HOU. Mr and Mrs Hepburn. Extension to existing dwelling house. Cupressus, Durley Brook Road, Durley. Councillors agreed that more detailed plans were required on the proposed floor layout before they could make any comments. Clerk will obtain these and send them via e-mail to Councillors for a decision.

 

18/01894/HOU. Mr Stoneman. Proposed construction of detached garage building. Giles Farm, Greenwood Lane, Durley. Councillors had no comments to make on this application. It was pointed out to Councillors that a decision had been made on this Application the day before our Meeting, despite the Clerk informing WCC that we would be sending in our comments after our Meeting. This will be pointed out to WCC.

 

18/01745/FUL. Imperial Homes (Southern) Ltd. Erection of two detached houses (1 x 3 bedroom, 1 x 4 bedroom) with associated access and parking. Land adjacent to Lyons Cottage, Durley Brook Road, Durley. Refused.

 

18/02037/HOU. Mr & Mrs Beaton. First floor extension with elevation alterations. Springside, Durley Brook Road, Durley. Councillors had no objection to this application.

 

18/01364/FUL. Mr Whiteside. To open a field from Durley Street into the landlocked field adjoining Tarrytown to the west. Tarrytown, Durley Street, Durley. Granted.

 

18/02112/FUL. Mr Barnard. Demolition of existing barn, erection of new indoor sandschool incorporating stabling and horse welfare facilities. (THIS APPLICATION MAY AFFECT THE SETTING OF A PUBLIC RIGHT OF WAY). Councillors agreed that no comments would be made.

 

THERE BEING NO FURTHER BUSINESS THE CHAIRMAN DECLARED THE MEETING CLOSED AT 9.25 p.m.

 

 

THE MINUTES OF THE MONTHLY PARISH COUNCIL MEETING HELD ON TUESDAY 14th AUGUST, 2018 IN THE KEN STAINER SUITE AT DURLEY MEMORIAL HALL, DURLEY AT 7.30 p.m.

5 Parish Councillors, the Clerk Mrs Anne Collins and District Councillor Miller were present, along with 4 parishioners.

At the start of the Meeting Cllr Charles announced the sad death of our Memorial Hall Caretaker – John Sillence.  John has been looking after the Hall for the last 14 years.  A minute’s silence was held in John’s memory.

1. APOLOGIES FOR ABSENCE:  Apologies were received from Cllr Bartlett, Cllr Clegg, District Councillor
Mclean and County/District Councillor Humby.

2. ANY DECLARATIONS OF INTEREST UNDER THE CODE OF CONDUCT.  There were no
Declarations of Interest made.

3. THE MINUTES OF THE MEETING HELD ON 10th JULY, 2018 WERE READ, CONFIRMED AND
SIGNED AS CORRECT.

4. MATTERS ARISING:

(a) Cllr Delmege to update on SID sign installment.  Cllr Delmege said that he is still waiting for HCC Highways to come back to him.  He was informed that the work on the posts was in the June/July Work Schedule, but has heard nothing since.  Ian Janis has been very helpful, but has now passed the work onto Contractors.  Clerk will ask CC Humby if he could pursue and get this moving again so that the SID sign can go up.  The village entry signs were also discussed.  Clerk will contact Ian Medd to see where we are and then let Councillors know the current situation.

(b) Table/Seat for The Sawmills Green and report on approach to businesses – Cllr Bartlett was not present at the Meeting to give an update so this will be given at the September Meeting.

(c) Parsonage Lane footpath/cycleway.  Response from HCC Highways.  The Arboricultural Team are going to put appropriate planting in the gap in the planting season.

(d) Response from HCC regarding continual sinking of road in Heathen Street.  Clerk has written to CC Humby regarding the temporary measures which keep being carried out and asked for a timeframe for the permanent repairs.  No timeframe has been received to date from CC Humby.

(e) Clerk will now follow up Church Copse Inspection with the Forestry Commission as we have received no information or update regarding an Inspection.  Residents were present at the Meeting and are very disappointed that no action has been taken as promised by the Forestry Commission or Enforcement Team.

(f) Report on Home-Start Meon Valley AGM – Cllr Delmege reported that he attended the AGM.  The Meon Valley Home-Start has now ceased and has been incorporated into the Hampshire Homestart.

(g) Footpath inspections – Cllr Delmege.  It was agreed that the landowner will be contacted along Durley Street to see if he would put in 2 stiles which were more accessible and also level ground out which has rutted.  Councillors also agreed that a note will go into the Parish Report asking landowners who have a footpath going through their land to cut it back as the grass is growing quickly at the moment.

(h) WW1 Meeting Report – Cllr Watts attended the Meeting and reported that planning for the Exhibition, Beacon lighting and Church/School services are going well.  A note has gone into the Parish Magazine informing residents of the weekend.

(i) Clerk has received costings for the ACSO and additional Parish Lengthsman hours if we wished to have more hours from Bishops Waltham PC.  The ACSO is £16.41 per hour + £3.28 admin fee and the Lengthsman is £13.50 per hour + £2.70 admin fee + 0.45p per mile.  Councillors agreed that we would most probably have some additional hours, but a decision will be made when we know which other Parishes wish to have extra hours.

(j) After sending a donation to the CAB a response was received concerning our offer of a room for an Outreach Service in Durley.  CAB said that they would not be able to hold regular sessions, but might use the room on an ad hoc basis if we are agreeable.

5. COUNTY COUNCILLOR’S REPORT:  CC Humby.  There was no Report available.

6. DISTRICT COUNCILLORS’ REPORTS:   DC Humby, DC Miller, DC Mclean.  DC Miller was at the Meeting and gave information concerning the Eastleigh Borough Council Local Plan, Church Copse re-planting enforcement, questions from residents and an update on the Sports Centre in Winchester.  Cllr Charles said that it was important that the District/County Councillors attended our Meetings, as well as Bishops Waltham Meetings because residents and Parish Councillors do need to ask questions.  Clerk was asked to e-mail District/County Councillors and ask that they attend our Meetings.

7. PUBLIC PARTICIPATION ITEMS BY INVITATION OF THE CHAIRMAN.  2 residents attended to discuss the re-planting of Church Copse and what enforcement action is being taken as no re-planting has taken place to date.  This will be followed up by the Clerk again.  2 residents also attended to ask Councillors about the progress of a Planning Application and also the Bus Consultation at HCC.

8. CORRESPONDENCE:

(a)       WCC Parish Connect – July, 2018.  Sent via e-mail.  This was noted.

(b)       Letter from resident regarding parking issue.  Councillors agreed that the resident would need to
apply to WCC for a Disabled badge/parking bay as this is not something the Parish Council is
able to control.  However, we would be happy to support this resident if they would wish us to.

(c)       Letter from resident regarding seating and tables on village green.  Clerk circulated the letter and
The content was noted.  The proposed seating and tables would be an asset for all residents and visitors to Durley to be able to use, not just those who live and work in The Sawmills.

(d)       Grant enquiry response from WCC.  Clerk said that she had enquired about the Community
Grant which we had previously applied for, but it is no longer available.  Clerk will look at other Grant resources for the Hall flooring including the Lottery Funding.

(e)       Consultation on the WCC Local Plan 2036.  This was noted.

(f)        An e-mail was received from Durley PCC thanking the Parish Council for their donation towards
the Churchyard maintenance for 2018-19.

(g)        Enquiry from resident regarding hedgehogs at The Sawmills.  Councillors agreed that a
hedgehog house could be placed in the buffer area provided it did not block the inspection
pathway.

(h) Cllr Pitter has been trying to gain information from BTand Openreach regarding fibre broadband to properties in Durley.  He has not received a response yet, but it does appear that the problem is getting the fibre broadband to premises via overhead cables which is taking the time.  Sciviers Lane to Upham appears to be in progress, but not Durley at the moment.  He hopes to have an update for the next Meeting.

9. SCHOOL REPORT:  There was no School Report as it is the School summer holidays.

10. NEIGHBOURHOOD WATCH REPORT:  Cllr Watts reported that the main issues have been cold calling and break-ins, but not in Durley.  Cllr Watts also said that there is a Older Driver Awareness Course locally.  These items will be place on the website for information.  The next PACT Meeting is on 27.9.18 at the Jubilee Hall, BW

11. HIGHWAYS REPORT:  Cllr Pitter reported that some of the road defects in Sciviers Lane have been repaired and he will go around the village and report any other issues.  The double yellow line markings are working well after checking through the last month.  Letter from HCC Highways – Clerk read out response regarding highways issues along Snakemoor Lane.  National Highways & Transport Survey – Cllr Pitter will complete this. Tipper truck movements through Durley – Cllr Charles advised how to report these movements.  Clerk will write to one particular Company who appear to be going through the village a lot.  The trees are overhanging the “unsuitable for hgv” signs at the bottom of Wintershill so Peter will be asked to cut them back so the signs can be seen.

12. FINANCIAL TRANSACTIONS:  Councillors to agree invoices presented by the Clerk and sign cheques as agreed.  Flowers were agreed to be sent from Parish Council and the village to John’s funeral.

13. HALL:  Hall floor quotes – Cllr Charles now has 3 quotes.  Under-stage clear-out – this could not go ahead as Shawn was on holiday.  This will be done once he is back.  Caretaking arrangements – Councillors agreed that as the Relief Caretaker has been covering for the Caretaker whilst he was ill and doing a good job we would offer her the post if she would like it.

14. RECREATION GROUND: Cllr Watts reported that some repairs are required in the disabled toilet and the veranda.  Colin Watts offered to carry out the work, but the Parish Council will pay for any materials required.  Replacement seat for the baby swing has now arrived.  The Clerk will order the replacement seat to be installed and arrangements will be made for the concrete/wooden seat to be dismantled and removed.  Cllr Watts said that litter is a problem and residents reported seeing young males kicking a football against the Pavilion.

15. PLANNING:

18/01379/HOU.  Mr & Mrs Robinson.  Single storey rear extension and new porch to bungalow and the
erection of a detached car port.  Middle Farm, Durley Street, Durley.  Granted.

18/01342/TPO.  Mr Saint.  1 no Oak – fell due to reduced health and structural integrity.  Swiss Cottage,
Sciviers Lane, Durley.  Granted.

18/01346/HOU.  Mr Barnett.  Revision of 17/02846/HOU – Alteration to fenestration materials with a 2 storey extension to front elevation; 2 storey rear extension following removal of existing; single storey barn style side extension.  Granted.

18/01384/HOU.  Mr Cole.  (Variation to approval 17/02530/HOU).  Single storey extension to rear, to provide indoor swimming pool and changing facilities.  Baytrees, Durley Brook Road, Durley.  Granted.

18/01607/FUL.  Mr & Mrs Barney.  Construction of orangery.  Doerleage Cottage, Gregory Lane, Durley.  There were no objections to this application.

18/01089/HOU.  Mr Kurn.  A large side extension and internal alterations to house.  Peach Cottage, Durley Street, Durley.  Refused.

APP/L1765/X/17/3191401.  Mr M Maskell.  Appeal for The Use of land as an extension to residential curtilage.  This was noted.

APP/L1765/C/18/3205323.  Mr M Maskell.  Appeal for Without planning permission, the construction of a brick barbeque building including chimney, walls and tiled roof.  This was noted.

O/18/83698.  Eastleigh Borough Council plans for land north and east of Winchester Street, Botley for Outline permission for 375 no. dwellings.  Councillors agreed that a letter should be written to George Hollingbery MP stating that Durley is getting very frustrated with planning applications on the Eastleigh Borough Council boundary of our parish which are suffocating our small village.

Planning Appeals – on land adj. Berkeley Farm, Durley Street, Durley.  Both Appeals have been approved.  Cllr Charles asked DC Miller if WCC could consider having specialist Planning Officers for some Planning Applications like this one as WCC Officers did not appear to have the expertise required.

16.        THERE BEING NO FURTHER BUSINESS THE CHAIRMAN DECLARED THE MEETING CLOSED AT
9.45 p.m.

THE MINUTES OF THE ANNUAL GENERAL MEETING OF DURLEY PARISH COUNCIL HELD ON TUESDAY 8^th MAY, 2018 IN THE KEN STAINER SUITE AT DURLEY MEMORIAL HALL, DURLEY AT 7.30 p.m.

 

5 Parish Councillors, the Clerk (Mrs Anne Collins) and 3 School representatives were present.

 

1. Election of Officers:

 

Chairman – Cllr Smith proposed Cllr Charles. Cllr Delmege seconded this proposal. All Councillors were in agreement and Cllr Charles was duly Elected.

As all Councillors were willing to serve a further year in their capacity the following were proposed and seconded, and duly elected:

 

Vice Chairman –Cllr Watts was duly Elected.

Hall Management Committee Chairman – Cllr Smith was duly elected.

Hall Management Committee Vice Chairman – Cllr Bartlett was duly Elected.

Highways Officer – Cllr Pitter was duly Elected.

Footpaths Officer – Cllr Delmege was duly Elected.

Recreation Ground Chairman – Cllr Watts was duly Elected.

Transport Representative – Cllr Pitter was duly Elected.

 

Cllr Clegg was happy to help where required as she is new to the Council.

 

2. Congratulate recently elected District Councillor. Clerk informed Councillors that DC Miller has been re-elected as our District Councillor.

 

3. APOLOGIES FOR ABSENCE: Apologies were received from Cllr Pitter, Cllr Bartlett, CC/DC Humby, DC Miller and DC Mclean.

 

4. ANY DECLARATIONS OF INTEREST UNDER THE CODE OF CONDUCT. There were no Declarations made.

 

5. THE MINUTES OF THE MEETING HELD ON 10^th APRIL, 2018 WERE AGREED AND SIGNED AS A CORRECT RECORD.

 

6. MATTERS ARISING:

 

(a)        Dog fouling stickers from WCC to put up. Clerk has obtained some signs from the WCC Dog Warden to put up at The Sawmills and the Recreation Ground. A camera was suggested to catch dog fouling offenders if the problem continues.

 

(b)        Community Payback Scheme – painting of Pavilion. A response has been received stating that we will not be charged for the painting work in the Pavilion which was not satisfactory. The work has now been rectified. DFC will complete the painting in the Pavilion. The high work on the multi-surface court is the only painting remaining to be carried out.

 

(c)        Arrange Inspection Meeting around The Sawmills for early June. It was agreed that Clerk will circulate dates for mid-June when Cllr Charles is back from holiday.

 

(d)        Update on SID signs. Cllr Delmege. Clerk has put in an order for the signs. A Licence was required from HCC and this has now been signed. Cllr Delmege reported that 6 locations have been agreed with HCC for siting the posts. It is hoped that they will be sited in June.

 

(e)        Report on Meeting to discuss commemorations for WW1. Cllr Delmege, Cllr Watts and the Clerk attended a Meeting at the School on 20^th April. Discussion took place about the way in which the whole village could get involved. The Hall will be used for an exhibition provided by the History Society, an Evening event run by the Parish Council, Church service and the lighting of a beacon on the Sunday. School children will be involved in finding out about the local war veterans who lost their lives, and it is hoped that village organisations will get involved in various ways. The next Meeting will be held on 8^th June in the Parish Council Meeting Room.

 

(f)        Table/seating for The Sawmills Green. Donations update from Cllr Bartlett. Clerk reported that Cllr Bartlett was unable to attend the Meeting, but she has received positive feedback from the business units for some sponsorship for the seating.

 

(g)        WDAPC Meeting held on 16.4.18. Cllr Charles/Clerk to report. The main discussion was about the new GDPR Regulations, speeding bikes on the A272 and future topics for discussion.

 

(h)        Parsonage Lane footpath/cycleway has been cleared. Clerk has received many compliments on the footpath since it has been cleared back. The drain under Parsonage Lane appears to be blocked again so Clerk will report it to HCC.

 

7. COUNTY COUNCILLOR’S REPORT: Cllr Humby. No Report was available.

 

8. DISTRICT COUNCILLORS’ REPORTS: DC Humby, DC Miller, DC Mclean. No Report was available.

 

9. PUBLIC PARTICIPATION ITEMS BY INVITATION OF THE CHAIRMAN. There were no members of the public present.

 

10. CORRESPONDENCE:

 

(a)        Fly-tipping in Greenwood Lane at Church Copse. Fly-tipping has been reported in Church Copse, Greenwood Lane. As this is on private land Clerk has sent the information onto HCC and WCC as this is an ongoing case with the Enforcement Team.

 

(b)        Southern Parishes Speedwatch Group. Clerk read out a letter asking if DPC could share any equipment for speedwatch. As we have no speedwatch group or equipment we would not be able to help. In the past we have asked for volunteers to form a Group, but they were not forthcoming.

 

(c)        Parking at The Sawmills. An e-mail was read out about parking problems at The Sawmills when the business unit workers use the roads in the residential areas to park. As the business units are not owned by the Parish Council it was agreed that there was little that we could do. Clerk did suggest to the resident that perhaps residents could write to the business unit owners and inform them of the problem. Parking at the Pre-school is a problem for residents so the Clerk will write to the Leanne to ask if they could make the car park available for use when needed and also ask parents to park considerately and not arrive before their pick up time.

 

(d)        Rural Housing Meeting – An affordable housing scheme in every parish. This was noted, but as we did have an affordable housing scheme in the past Durley would not wish to have another one at the moment.

 

(e)        HCC Parish Lengthsman Scheme 2018-19. Clerk confirmed that £1,000 has been received for Durley to spend on the Scheme. Curdridge and Upham have now joined our cluster.

 

(f)        The Draft Legal Agreement was received for the transfer of the land for the Thresher Room car park from Persimmon Homes to the Thresher Room trustees. Councillors agreed with the condition stating that the car park should be used as a car park or as an outdoor facility when not required as a car park. This was as it was originally agreed when the development was approved.

 

11. SCHOOL REPORT: Kirstie Baines (Headteacher), Holly Wood and Nick Apps attended the Meeting and informed Parish Councillors of the issues they are covering to make the journey to School as safe as possible. They are updating their School Travel Plan and educating the children about sensible, considerate parking. The PCSO is hopefully going to educate the parents. It was brought to the attention of the Parish Council that Footpath 10 could be blocked and as it will soon be Walk to School Week it was agreed that this would be looked into and cut if required. The footpath leading from the Memorial Hall to the School will also be kept cut back as much as possible. Kirstie informed Councillors of their plans for the future of the School track. It is hoped that a representative from the School will be able to attend the Parish Council Meetings to give a short Report each month. If this is not possible, then a written Report will be read out.

 

12. NEIGHBOURHOOD WATCH REPORT: Cllr Watts reported that the Nottingham Knockers have been in Durley and this has been reported to the Police. Thefts from vans, cars and sheds have been a problem. Sometimes if hedges are too high this can be a hiding place for potential burglars.

 

13. HIGHWAYS REPORT: Village gateway signs. Andy Burton and Ian Medd from the Parish Plan Team have been in touch with a design team and are checking the agreed village entry signs with HCC before an order is placed. It is hoped that these signs will be installed over the summer. Councillors agreed that flowers planted below the village entry signs would enhance the signs even more. It was suggested that perhaps residents would plant bulbs and flowers in “their patch” around the village, similar to bulbs planted in Stapleford Lane. The salt bin in Wintershill has been knocked over. Clerk will report this to HCC.

 

14. FINANCIAL TRANSACTIONS: Councillors agreed the invoices presented by the Clerk and signed cheques.

 

15. HALL: Hall floor quotes – no further progress. Window in Committee Room – no further progress. The First Aid Notice and a Notice on the trollies for the tables have been done. Cllr Charles will repair the fridge door and provide a steamer for the cleaner to use. A Hall Meeting will be arranged in mid-June. Clerk reported that the Caretaker is still unwell at the moment. Quotes were received and read out for the LED lighting in the main Hall and the media screen. Cllr Charles will discuss these with Neil Ellen. Alternative quotes will be required if we proceed, but at the present time we will not be proceeding with the LED lighting unless the quotes are lower.

 

16. RECREATION GROUND: Cllr Watts to report. Cllr Charles, Cllr Watts, Cllr Delmege and the Clerk met at the Recreation Ground with the Peter the Parish Lengthsman to discuss the tree branches which are to be removed from trees on our boundary. They also looked at the bridge which was put across the ditch/stream. A letter from our Solicitor was sent to the owner and the bridge has now been removed from the ditch/stream, but it is still on the bank which Councillors agreed was not satisfactory as children could have access to it and put the bridge back, also there is still a possibility that the owner could put the bridge back to access the Recreation Ground. We have been advised by our Solicitor that we have no alternative but to put a fence up to block any future potential access. Councillors agreed that they would like to plant a holly bush and perhaps put a fence around it to protect it and block access. Councillors declined an offer to walk with the owner along this part of Durley Street as they are fully aware of the traffic situation. Clerk will respond to the bridge owner as Parish Councillors suggested.

Cllr Watts said that there was a problem when a resident organised a birthday party without booking the Pavilion. There was a football match on the same day and parking would have been a problem. However, Cllr Watts met with the hirer and she completed a booking form and made sure that the party ended just before the footballers arrived. The contact details for booking the Recreation Ground/Pavilion are on the Parish Council website and anyone who wishes to book a party should contact Cllr Watts so that toilet facilities can be opened and bookings do not clash. Cllr Smith said that the fence at The Sawmills play area still needs to be replaced.

 

17. PLANNING:

 

18/00400/HOU. Mr and Mrs Manzi. 1 ½ storey rear and side extensions, roof alterations including 2 no. front and 2 no. rear dormers and front porch with canopy. Green Acre, Durley Street, Durley. GRANTED.

 

17/03081/FUL. Mr S Charles. Proposed erection of two detached infill three-bedroomed houses. Land north of The Nook, Kytes Lane, Durley. REFUSED.

 

X/18/82986. Land to the north west of Boorley Green, Winchester Road, Boorley Green. Variation of Condition 12 of outline planning permission (O/15/75953) to enable foul drainage to be carried out in accordance with either the approved Flood Risk Assessment or details set out in the Foul Sewerage Assessment. Councillors agreed that this Condition should remain as it makes sure that the drainage is installed before the development of the houses. We would not wish to see the drainage put in after the houses as this could cause issues for residents living in the development and further away. Clerk will send in our comment.

 

18/00538/FUL. Mr and Mrs Curran. Demolition and replacement of two agricultural buildings. Oakdale Farm, Durley Hall Lane, Durley. GRANTED.

 

18/00457/HOU. Mr Fernandes. Single storey side and rear extension following demolition of existing garage. Beech Corner Cottage, Durley Brook Road, Durley. GRANTED.

 

18/00894/HOU. Mrs North. Single storey rear extension. 2 Swift Cottage, Heathen Street, Durley. Councillors had no objection to this application.

 

18. THERE BEING NO FURTHER BUSINESS THE CHAIRMAN DECLARED THE MEETING CLOSED AT 9.30 p.m.