THE MINUTES OF THE MONTHLY PARISH COUNCIL MEETING HELD ON TUESDAY 12th JULY, 2016 IN THE KEN STAINER SUITE AT DURLEY MEMORIAL HALL, DURLEY AT 7.30 p.m.
6 Parish Councillors and the Clerk Mrs Anne Collins were present.
1. APOLOGIES FOR ABSENCE: Apologies were received from CC Humby, DC McLean
and Cllr Pitter.
2. ANY DECLARATIONS OF INTEREST UNDER THE CODE OF CONDUCT. There
were no Declarations of Interest declared.
3. THE MINUTES OF THE MEETING HELD ON 14TH JUNE, 2016 WERE READ,
CONFIRMED AND SIGNED.
4. MATTERS ARISING:
(a) Drainage at The Sawmills update. Clerk has written to 3 Companies and one had come back and asked for more information on the location, but has not returned a quote and another one suggested another Company that is closer and perhaps better able to carry out the work involved. Councillors agreed that the Clerk should ask John Reilly Civil Engineering for a quote. Cllr Smith said that the new Contractor is cutting the grass shorter which is helping to dry the ground out.
(b) Flooding at Beech Corner and other areas in Durley – As CC Humby was not able to attend the Meeting the Clerk read out a Report which he had given her. HCC had met after the recent flooding when 3 properties at Beech Corner, the Primary School, the Pumping Station in Heathen Street and many of the roads in Durley were flooded, including Parsonage Lane and Wintershill. HCC have discussed installing a large culvert under Snakemoor Lane from the capital budget. Land owners will be written to in this area explaining their riparian responsibilities and the reinstatement of the historic ditch along Stapleford Lane. The Primary School will also be advised of further flood prevention measures that should be taken to try and prevent any further flooding. Cllr Delmege asked if the Brook by the side of the School could be checked as this flooded and it was agreed that it could be blocked further downstream which would not help the problem. Parsonage Lane also needs a larger culvert under the road to take the volume of water to stop flooding when it rains. Clerk will suggest this to CC Humby, who will keep us informed of any progress.
(c) Update on village website. Cllr Burton reported that he had sent details of the website round to Councillors and other interested parties to check the format and detail. Any amendments have now been made and everyone felt that we were now ready to “go live”. Cllr Charles thanked Cllr Burton for setting up the website. Publicity will be put into the Parish Magazine and on the village noticeboards so that residents will be aware that we now have a new Village website.
(d) Distribution of wheely bin signs. Cllr Delmege has started to give signs to residents along Durley Brook Road who wanted them. As most residents wanted signs it was agreed that another 100 signs will be ordered. Cllr Watts asked if she could have some for Durley Street. It was agreed that any resident who wanted them could have them.
(e) Report on Bridleway Project in BW – Cllr Watts and Clerk reported that they had attended a Meeting this afternoon and although the Project has been going for 10 years it seems that Funding might be a big problem as the cost will be in the region of £1m. The next Meeting is on 20th September.
(f) Briefing at WDAPC on Devolution. The Chairman and Clerk attended the Briefing and said that it does appear that Devolution will be put on hold for the time being, but it was felt that it will happen. Hampshire appears to favour a County Unitary, but are not happy with having a Mayor.
(g) Cllr Charles attended a DMU Councillor Commission which are compiling an investigation into Parish Councillors and their work in conjunction with Leicester University. Cllr Mike Evans is co-ordinating the responses. A similar event will be held with Clerks to Parish Councils. All Councillors present were given a questionnaire.
5. COUNTY COUNCILLOR’S REPORT: CC Humby. No Report was available.
6. DISTRICT COUNCILLORS’ REPORTS: DC Humby, DC Mclean and DC Miller. No Reports available.
7. PUBLIC PARTICIPATION ITEMS BY INVITATION OF THE CHAIRMAN. There were
no members of the public present.
8. CORRESPONDENCE:
(a) Fly-tipping in Church Copse, Greenwood Lane. There has been more fly-tipping in Church Copse and the Clerk has received many complaints over the month. CC Humby is discussing with Cllr Weston a way to resolve the issue. Councillors wanted the Clerk to ask CC Humby about installing cameras in various hot spots in the village. We have had large amounts of fly-tipping in Mincingfield Lane, Chancellors Lane and Netherhill recently. We appreciate WCC coming out to pick it up, but this does not solve the problem or catch the offenders.
(b) HALC AGM 22nd October at Hartley Wintney. Cllr Charles and the Clerk will try
and attend.
(c) Botley By Pass Consultation. Councillors agreed that we will write a letter
supporting the Botley By Pass and also support the Eastleigh Ramblers Group
to try and get the infrastructure at the same time for a cycle/footpath/bridleway
incorporated within the plans. This seems the ideal time to put in these
facilities. It was also agreed that as the car park at Botley Station was not big
enough it should be a condition that this was made larger to accommodate the
increase in vehicles needing to park with the new development proposals in the
area.
(d) NJC National Salary Awards for 2016 – 2018. Councillors agreed the increase for the Clerk of 14p per hour rise commencing from 1.4.16.
(e) Agree donation towards Churchyard maintenance for 2016. Cllr Charles proposed that the maintenance donation be the same as last year which was £200. Cllr Watts seconded this proposal. All Councillors present were in agreement.
(f) Fly-tipping in the buffer strip at The Sawmills. Complaints have been received about a resident cutting a tree and then dumping the trimmings in the buffer strip. Clerk has written to all residents in The Sawmills and asked that the person who dumped the rubbish pick it up and dispose of it within the next two weeks. This has upset many residents in the area as they keep this area tidy. Persimmon Homes will be written to asking if the grass could be cut outside of the Thresher Room alongside the road as it has not been cut for a while. Clerk suggested that we could ask our Contractor to cut this section of grass and Persimmon Homes could pay us to do so. Councillors agreed that this should be suggested as it hardly seems worth their while coming out for such a small section of grass.
(g) Cllr Delmege wrote an article on the use of Footpaths. Councillors agreed the content and this will now go into the Parish Magazine.
(h) After complaints from residents the Clerk wrote to Persimmon Homes and asked for the weeds to be sprayed alongside the road again as they were getting worse. Persimmon Homes have responded and said that this will be carried out shortly.
9. SCHOOL REPORT: The School lay-by has been completed, but parents are still
parking in the lay-by when it should just be for “drop off” and they are also parking in the bus stop lay-by. Clerk will ask the Police if they can enforce the parking in the bus stop lay-by as it appears that 3 vehicles park there on a regular basis.
10. NEIGHBOURHOOD WATCH REPORT: PACT Meeting Report – Cllr Watts attended the Meeting and reported that the area covered more parishes now and that Bishops Waltham and Swanmore dominated the Meeting. Everyone was reminded to keep hedges cut so that criminals cannot hide behind them to commit a crime. There is no PCSO in Durley at the moment. There are 6 – 8 cases of fly-tipping being investigated with a view to prosecuting. At the Meeting it was mentioned that CC Humby is able to obtain funds for a speed indicator sign. Clerk will investigate this as a sign in the village which could be moved would be helpful to try and slow traffic down.
11. HIGHWAYS REPORT: Cllr Farr said that she has reported the speed signs in Durley Brook Road which are down. Clerk reported that the Pay Phone sign has been removed. Thanks were given to CC Humby for finally getting the sign removed. Logs which were placed on the road in Durley Street have now been removed. A sink hole has been reported to HCC near to Beech Corner Garage again. This sink has most probably got worse due to the recent flooding. HCC have sectioned the area off to investigate and repair. Cllr Delmege said that there was an increase in HGV lorries going along Durley Brook Road recently to Boorley Green. The situation will be kept monitored and action taken if it becomes a problem.
12. FINANCIAL TRANSACTIONS: Councillors agreed invoices presented by the Clerk and signed cheques.
13. HALL: Hall Management Meeting Report. The Meeting had to be postponed until
August.
14. RECREATION GROUND: Cllr Watts reported that the seat under the trees might need some wood replaced as it is getting old. Cllr Charles offered to look at the seat.
15. PLANNING:
16/01318/FUL. Mr & Mrs Barney. Extensions to bungalow to form additional habitable space and a porch. Works include alterations to external material finishes and fenestration and the formation of pitched roof over existing flat roofed bay windows plus associated alterations. The Bungalow, Gregory Lane, Durley. Councillors had no comments on this application.
16/00967/LDP. Mr B Wedeman. Proposed rear extension (conservatory) to replace existing. The Nook, Kytes Lane, Durley. Councillors could not understand why we have been asked for comments when it is believed that the extension is already being built. Although there is no objection to this proposal we do feel that retrospective Planning Applications are not acceptable.
16/01259/FUL. Mr & Mrs Kaye. Single storey side extension. Glendale, Manor Road, Durley. Councillors had no comments to make on this application.
16/01165/FUL. Mr & Mrs Heys. Proposed replacement conservatory to side of property. Little Mille House, Netherhill, Botley. Councillors had no comments to make on this application.
16/01400/FUL. Conversion of existing agricultural barn to dwelling. Findens Farm, Kytes Lane, Durley. Councillors had no comments to make on this application.
16/00940/FUL. Mr and Mrs Smith. Proposed demolition of existing garage and erection of detached dwelling. Well Cottage, Mincingfield Lane, Durley. This application will go to Planning Committee on 21st July, 2016. It was agreed that the Parish Council need not ask to speak as we had made our objection in the response from the Parish Council. If Councillors wished to attend the Committee they could do so.
The Boorley Green Consortium – Phase 2 Reserved Matters. Forthcoming Public Exhibition on Thursday 21st July, 2016 at The Macdonald Botley Park Hotel from 2.30 p.m. and 7.00 p.m. There is a dedicated Preview Session from 1.00 p.m. to 2.00 p.m. if Councillors wished to attend earlier.
16. THERE BEING NO FURTHER BUSINESS THE CHAIRMAN DECLARED THE
MEETING CLOSED AT 10.00 p.m.
