THE MINUTES OF THE MONTHLY PARISH COUNCIL MEETING HELD ON TUESDAY 9th FEBRUARY, 2016 IN THE KEN STAINER SUITE AT DURLEY MEMORIAL HALL, DURLEY AT 7.30 p.m.
6 Parish Councillors, the Clerk Mrs Anne Collins and 3 parishioners were present.
1. APOLOGIES FOR ABSENCE: Apologies were received from Cllr Burton, County/District Councillor Humby, District Councillor Ruffell and Kirstie Baines (Headteacher).
2. ANY DECLARATIONS OF INTEREST UNDER THE CODE OF CONDUCT. There were no Declarations of Interest declared.
3. THE MINUTES OF THE MEETING HELD ON 12th JANUARY, 2016 WERE READ, CONFIRMED AND SIGNED.
4. MATTERS ARISING:
(a) Drainage at The Sawmills. Clerk has written to Stuart Dunbar-Dempsey (WCC Landscape Officer) and he said that WCC have used Scandor and Millstone Landscapes for some of their projects. Councillors agreed that both should be asked for a quotation, especially as WCC are happy with the work that they have carried out.
(b) Updating of Emergency Plan for Durley. Letters have gone out to every household asking for help in an emergency situation and asking who is vulnerable and would need assistance if there was an emergency. The responses should be back by 4th March so that an updated List can be drawn up.
(c) Flooding at Beech Corner Meeting Report. CC Humby, the Clerk, Parish Lengthsman, Environment Agency, Emergency Planning Officer and residents attended the Meeting. Discussion took place on the best way to try and resolve the flooding problems. It was agreed that Darren Lewis (HCC) would deliver sandbags to the Clerk so that the Parish Lengthsman can build a dam in the ditch to try and stop additional water coming from the Snakemoor Lane ditch into the already flooded ditch just opposite the Garage. This would be a temporary measure to see if it helps. If it does then HCC will make a permanent dam. Clerk has received no sandbags yet. It was also agreed that the road might need some adjustment so that the water can be sent down the ditch in Stapleford Lane. The man-made lay-by might also need to be taken out or piped under to take the water. It was agreed that the water flowing off the field and down Church Lane should not be going into Bursledon Motors and through into the properties in Stapleford Lane. The water needs to be diverted into the ditch along Durley Brook Road and along or under the road away from the properties which get flooded. It was reported that flooding again occurred on 6th February at midnight which was again unsatisfactory. Elderly residents are being made ill with worry every time it rains and Councillors agreed that this problem has been going on far too long. CC Humby has a Meeting next week with The Environment Agency, HCC and Emergency Planning Officer to see how all Authorities can pull together to resolve issues like this. Clerk will write to CC Humby, Environment Agency, HCC and Emergency Planning Officer again to update them that nothing has been done and that action needs to be taken fairly swiftly.
(d) Village website update – Cllr Burton sent a report to the Clerk stating that he is still trying to resolve the issue with the domain name as it is still in Clive Frost’s name.
(e) Proposed School lay-by Consultation response. Clerk has still not received any information from Kirstie about the Consultation results. A resident present who lives very near to the School informed Councillors that he had not been consulted and he was living near to the School. Councillors asked that the Clerk write to Kirstie again and ask who has actually been consulted in the village and ask for a copy of the Report on the responses received from parishioners. Councillors are not happy that despite repeated requests for this information we have still not received anything. CC Humby will also be informed that we have not received any response to our repeated requests.
(f) Report on Southern Parishes Meeting (1.2.16). Cllr Charles and the Clerk attended this Meeting and the main items discussed were Lunch Clubs in the area, transport hubs, publication of community events, Ward boundary changes, speed limits, policing and broadband. Possible closure of recycling centres is another topic of discussion within the Group.
(g) Report on BW Bridleway Project (4.2.16). The Clerk attended the Meeting and informed Councillors of the items discussed. The main item involving Durley was the Quiet Lanes Project. Robert Shields from BW Parish Council is willing to come and talk to Councillors about the Project if they wished. Councillors agreed that they did not wish to pursue the Project through Durley as we did not feel it would be of any benefit and we would not qualify as we are not in the SDNP. Clerk said that Owslebury were a Pilot Scheme, but withdrew their application as it was of little benefit to the village. Cllr Watts and the Clerk will respond to the BW Bridleway Project Group at their next Meeting and decline Robert Shields offer of coming to talk to Councillors.
5. COUNTY COUNCILLOR’S REPORT: There was no Report available.
6. DISTRICT COUNCILLORS’ REPORTS: There was no Report available.
7. PUBLIC PARTICIPATION ITEMS BY INVITATION OF THE CHAIRMAN. 3 members of the Public were present. Issues raised were the Consultation on the proposed School lay-by which was dealt with in Item 4(e) above, and an enquiry about a possible phone mast being placed at Holy Cross Church. Councillors agreed that they had not received any information on this, but the Clerk was asked to enquire from Durley PCC if there are plans for a mast at the Church or whether they have received any enquiries.
8. CORRESPONDENCE:
(a) Clean for the Queen Litter Pick Event. Councillors agreed that if there was enough support this could be carried out in Durley. Clerk will ask for the equipment required and put a notice in the Parish Council Report asking for volunteers to perhaps pick up litter in their patch.
(b) Parish Connect – January, 2016. This was noted.
(c) Parish Connect – February, 2016. This was noted.
9. SCHOOL REPORT: No Report was received from Kirstie. Cllr Delmege attended the last School Meeting and he said that he will ask about the Consultation Response Report at his next Meeting.
10. NEIGHBOURHOOD WATCH REPORT: No Report was available.
11. HIGHWAYS REPORT: Cllr Farr reported that she has reported to Darren the speed signs which have been knocked over and the corner of Stapleford Lane/Chancellors Lane which is in need of repair. Cllr Delmege said that he has been concerned about the speeding vehicles along the main road through Durley and has been seeking statistics from other Councils to try and find out how big the problem is in the area. Clerk said that she has been receiving complaints about lorries going down Stapleford Lane loaded up and then returning empty. This has been going on for at least a couple of weeks, lorries are travelling up and down every hour. Clerk has referred this to HCC for investigation.
12. FINANCIAL TRANSACTIONS: Councillors agreed invoices presented by the Clerk and signed cheques.
13. HALL: Hall foyer refurbishment quotes – there is no further progress on this yet. Old table tennis table has been removed by a Youth Club. Clerk said that the hourly rate for the Caretaker should be increased from £6.70 per hour to £7.85 per hour from 1st April in line with new guidelines which increase the hourly rate to a Living Wage. All Councillors were in agreement. Clerk will inform the Caretaker. A hirer cancelled their booking at the last minute and no payment has been received. The Booking Clerk has written to the hirer and asked for half the Hall hire to be paid as we could not hire the Hall out again. Councillors agreed that as this is the first time this has happened we will monitor the situation and see if it happens again and if it does then we might have to change our Policy. Cllr Smith reported that the microphone has been mis-used so we might have to purchase another one if it cannot be repaired.
14. RECREATION GROUND: Guttering will be done when manpower is available and the weather is better.
15. PLANNING:
15/02793/FUL. Mr Smith. Proposed double garage (option 2 on submitted plans)(Amended description 10.12.15). Well Cottage, Mincingfield Lane, Durley. GRANTED.
15/02595/TPO. Mr Pitter. 2 no. Oak trees to crown and reduce by 3m plus cut out all of the dead wood in the trees. Green Pastures, Sciviers Lane, Durley. REFUSED.
15/02580/FUL. Mr and Mrs Bartlett. We are proposing to demolish an existing conservatory and build a new single storey rear extension, create a small porch area with pitched roof to the front of the property and alter the landscaping at the front of the property to create some additional off-street parking. All materials to match existing. Casa Flori, Manor Road, Durley. GRANTED.
Enquiry regarding Application 15/02882/APN. Clerk reported that she has received many enquiries regarding this application. It appears that the land mentioned on the application does not all belong to the applicant and the site is within 3k of Upham Airfield so it should be a full Planning Application. This application is being investigated by the Planning Office at the moment.
A Holiday property to Let in Snakemoor Lane has been referred to the Enforcement Officer as it is being advertised as a property to Let and not as a Holiday Let.
Agree Parish Council response to Eastleigh Borough Council Local Plan – Issues and Options Consultation. Councillors agreed that the main concern for Durley residents is the ever increasing traffic through the village and getting onto the M.27. Any future development in the area will add to the traffic problems which are already exist and will be made even worse when the Boorley Green development is underway. Clerk will compile a response and send it round to Councillors.
16. THERE BEING NO FURTHER BUSINESS THE CHAIRMAN DECLARED THE
MEETING CLOSED AT 9.15 p.m.
