THE MINUTES OF THE MONTHLY PARISH COUNCIL MEETING HELD ON TUESDAY 9th FEBRUARY, 2016 IN THE KEN STAINER SUITE AT DURLEY MEMORIAL HALL, DURLEY AT 7.30 p.m.

6 Parish Councillors, the Clerk Mrs Anne Collins and 3 parishioners were present.

1. APOLOGIES FOR ABSENCE: Apologies were received from Cllr Burton, County/District Councillor Humby, District Councillor Ruffell and Kirstie Baines (Headteacher).

2. ANY DECLARATIONS OF INTEREST UNDER THE CODE OF CONDUCT. There were no Declarations of Interest declared.

3. THE MINUTES OF THE MEETING HELD ON 12th JANUARY, 2016 WERE READ, CONFIRMED AND SIGNED.

4. MATTERS ARISING:

(a) Drainage at The Sawmills. Clerk has written to Stuart Dunbar-Dempsey (WCC Landscape Officer) and he said that WCC have used Scandor and Millstone Landscapes for some of their projects. Councillors agreed that both should be asked for a quotation, especially as WCC are happy with the work that they have carried out.

(b) Updating of Emergency Plan for Durley. Letters have gone out to every household asking for help in an emergency situation and asking who is vulnerable and would need assistance if there was an emergency. The responses should be back by 4th March so that an updated List can be drawn up.

(c) Flooding at Beech Corner Meeting Report. CC Humby, the Clerk, Parish Lengthsman, Environment Agency, Emergency Planning Officer and residents attended the Meeting. Discussion took place on the best way to try and resolve the flooding problems. It was agreed that Darren Lewis (HCC) would deliver sandbags to the Clerk so that the Parish Lengthsman can build a dam in the ditch to try and stop additional water coming from the Snakemoor Lane ditch into the already flooded ditch just opposite the Garage. This would be a temporary measure to see if it helps. If it does then HCC will make a permanent dam. Clerk has received no sandbags yet. It was also agreed that the road might need some adjustment so that the water can be sent down the ditch in Stapleford Lane. The man-made lay-by might also need to be taken out or piped under to take the water. It was agreed that the water flowing off the field and down Church Lane should not be going into Bursledon Motors and through into the properties in Stapleford Lane. The water needs to be diverted into the ditch along Durley Brook Road and along or under the road away from the properties which get flooded. It was reported that flooding again occurred on 6th February at midnight which was again unsatisfactory. Elderly residents are being made ill with worry every time it rains and Councillors agreed that this problem has been going on far too long. CC Humby has a Meeting next week with The Environment Agency, HCC and Emergency Planning Officer to see how all Authorities can pull together to resolve issues like this. Clerk will write to CC Humby, Environment Agency, HCC and Emergency Planning Officer again to update them that nothing has been done and that action needs to be taken fairly swiftly.

(d) Village website update – Cllr Burton sent a report to the Clerk stating that he is still trying to resolve the issue with the domain name as it is still in Clive Frost’s name.

(e) Proposed School lay-by Consultation response. Clerk has still not received any information from Kirstie about the Consultation results. A resident present who lives very near to the School informed Councillors that he had not been consulted and he was living near to the School. Councillors asked that the Clerk write to Kirstie again and ask who has actually been consulted in the village and ask for a copy of the Report on the responses received from parishioners. Councillors are not happy that despite repeated requests for this information we have still not received anything. CC Humby will also be informed that we have not received any response to our repeated requests.

(f) Report on Southern Parishes Meeting (1.2.16). Cllr Charles and the Clerk attended this Meeting and the main items discussed were Lunch Clubs in the area, transport hubs, publication of community events, Ward boundary changes, speed limits, policing and broadband. Possible closure of recycling centres is another topic of discussion within the Group.

(g) Report on BW Bridleway Project (4.2.16). The Clerk attended the Meeting and informed Councillors of the items discussed. The main item involving Durley was the Quiet Lanes Project. Robert Shields from BW Parish Council is willing to come and talk to Councillors about the Project if they wished. Councillors agreed that they did not wish to pursue the Project through Durley as we did not feel it would be of any benefit and we would not qualify as we are not in the SDNP. Clerk said that Owslebury were a Pilot Scheme, but withdrew their application as it was of little benefit to the village. Cllr Watts and the Clerk will respond to the BW Bridleway Project Group at their next Meeting and decline Robert Shields offer of coming to talk to Councillors.

5. COUNTY COUNCILLOR’S REPORT: There was no Report available.

6. DISTRICT COUNCILLORS’ REPORTS: There was no Report available.

7. PUBLIC PARTICIPATION ITEMS BY INVITATION OF THE CHAIRMAN. 3 members of the Public were present. Issues raised were the Consultation on the proposed School lay-by which was dealt with in Item 4(e) above, and an enquiry about a possible phone mast being placed at Holy Cross Church. Councillors agreed that they had not received any information on this, but the Clerk was asked to enquire from Durley PCC if there are plans for a mast at the Church or whether they have received any enquiries.

8. CORRESPONDENCE:

(a) Clean for the Queen Litter Pick Event. Councillors agreed that if there was enough support this could be carried out in Durley. Clerk will ask for the equipment required and put a notice in the Parish Council Report asking for volunteers to perhaps pick up litter in their patch.

(b) Parish Connect – January, 2016. This was noted.

(c) Parish Connect – February, 2016. This was noted.

9. SCHOOL REPORT: No Report was received from Kirstie. Cllr Delmege attended the last School Meeting and he said that he will ask about the Consultation Response Report at his next Meeting.

10. NEIGHBOURHOOD WATCH REPORT: No Report was available.

11. HIGHWAYS REPORT: Cllr Farr reported that she has reported to Darren the speed signs which have been knocked over and the corner of Stapleford Lane/Chancellors Lane which is in need of repair. Cllr Delmege said that he has been concerned about the speeding vehicles along the main road through Durley and has been seeking statistics from other Councils to try and find out how big the problem is in the area. Clerk said that she has been receiving complaints about lorries going down Stapleford Lane loaded up and then returning empty. This has been going on for at least a couple of weeks, lorries are travelling up and down every hour. Clerk has referred this to HCC for investigation.

12. FINANCIAL TRANSACTIONS: Councillors agreed invoices presented by the Clerk and signed cheques.

13. HALL: Hall foyer refurbishment quotes – there is no further progress on this yet. Old table tennis table has been removed by a Youth Club. Clerk said that the hourly rate for the Caretaker should be increased from £6.70 per hour to £7.85 per hour from 1st April in line with new guidelines which increase the hourly rate to a Living Wage. All Councillors were in agreement. Clerk will inform the Caretaker. A hirer cancelled their booking at the last minute and no payment has been received. The Booking Clerk has written to the hirer and asked for half the Hall hire to be paid as we could not hire the Hall out again. Councillors agreed that as this is the first time this has happened we will monitor the situation and see if it happens again and if it does then we might have to change our Policy. Cllr Smith reported that the microphone has been mis-used so we might have to purchase another one if it cannot be repaired.

14. RECREATION GROUND: Guttering will be done when manpower is available and the weather is better.

15. PLANNING:

15/02793/FUL. Mr Smith. Proposed double garage (option 2 on submitted plans)(Amended description 10.12.15). Well Cottage, Mincingfield Lane, Durley. GRANTED.

15/02595/TPO. Mr Pitter. 2 no. Oak trees to crown and reduce by 3m plus cut out all of the dead wood in the trees. Green Pastures, Sciviers Lane, Durley. REFUSED.

15/02580/FUL. Mr and Mrs Bartlett. We are proposing to demolish an existing conservatory and build a new single storey rear extension, create a small porch area with pitched roof to the front of the property and alter the landscaping at the front of the property to create some additional off-street parking. All materials to match existing. Casa Flori, Manor Road, Durley. GRANTED.

Enquiry regarding Application 15/02882/APN. Clerk reported that she has received many enquiries regarding this application. It appears that the land mentioned on the application does not all belong to the applicant and the site is within 3k of Upham Airfield so it should be a full Planning Application. This application is being investigated by the Planning Office at the moment.

A Holiday property to Let in Snakemoor Lane has been referred to the Enforcement Officer as it is being advertised as a property to Let and not as a Holiday Let.

Agree Parish Council response to Eastleigh Borough Council Local Plan – Issues and Options Consultation. Councillors agreed that the main concern for Durley residents is the ever increasing traffic through the village and getting onto the M.27. Any future development in the area will add to the traffic problems which are already exist and will be made even worse when the Boorley Green development is underway. Clerk will compile a response and send it round to Councillors.

16. THERE BEING NO FURTHER BUSINESS THE CHAIRMAN DECLARED THE
MEETING CLOSED AT 9.15 p.m.

THE MINUTES OF THE MONTHLY PARISH COUNCIL MEETING HELD ON TUESDAY 12TH JANUARY, 2016 IN THE KEN STAINER SUITE AT DURLEY MEMORIAL HALL, DURLEY AT 7.30 p.m.

7 Parish Councillors, County/District Councillor Humby, District Councillor Ruffell, the Clerk Mrs Anne Collins, Peter Wall (Parish Lengthsman), Kirstie Baines (Headteacher) and 2 representatives from a developer were present.

1. APOLOGIES FOR ABSENCE: Apologies were received from PCSO Nolan.

2. ANY DECLARATIONS OF INTEREST UNDER THE CODE OF CONDUCT. Cllr Burton declared a Personal Interest in item in paragraph 15 – Planning Application 15/02784/FUL as he is the owner of this property.

3. THE MINUTES OF THE PREVIOUS MEETING HELD ON 8TH DECEMBER, 2015 WERE READ, CONFIRMED AND SIGNED.

4. MATTERS ARISING:

(a) Drainage at The Sawmills. Cllr Pitter reported that he had not heard of any of the Contractors suggested on the Approved List. Other Parish Councils locally had not used any of the Contractors so Clerk will ask HCC again if we could use a local Contractor like Scandor, who are a large Company. As the play area is wet a disclaimer notice will be put up.

(b) Parking at entrance to Manor Road/Beech Corner/Pay Phone sign. The sign has still not been removed. Clerk reported that most of the cones which were placed to stop parking at the end of Manor Road have now been broken. Photographs have been received of cars parking outside of Beech Corner and these have been forwarded onto Corrine Phillips at WCC as requested. Now that vehicles are parking at the end of Manor Road again, photographs will be taken and also forwarded onto WCC. Peter informed Councillors of a recent incident when he was coming out of Church Lane with the van when cars were parked outside of the Garage.

(c) Updating of Emergency Plan for Durley. Clerk showed Councillors the existing Emergency Plan and it was agreed to update the telephone numbers and contact details. Cllr Burton and Cllr Delmege will be the Deputy Co-ordinators. A letter was agreed to go out to residents updating the information held on vulnerable residents who would need assistance in an emergency and also the list of offers of help.

(d) Flooding at Beech Corner Meeting. Beech Corner has again been flooded and the Clerk has been in contact with the Emergency Planning Team, Environment Agency and HCC Highways. CC Humby also came out and visited when it was flooded and afterwards with Mike O’Neal from the Environment Agency. Councillors were shown photographs of the latest flood and the various Agencies have been sent a copy. The Emergency Planning Officer and the Environment Agency are happy to have a Meeting to discuss ways of trying to resolve the flooding problems. Darren Lewis is also going to dig out some of the ditches and clear the blocked ones. Clerk is waiting to hear from the Environment Agency for a possible date. CC Humby will also be invited to attend, along with Peter. Peter informed Councillors of the work he has done at Beech Corner to try and ease the situation.

(e) Village website update – Cllr Burton reported that it is hoped that a draft of the website can be circulated to Councillors shortly.

(f) School Meeting dates for 2016. Clerk read out the dates of the next 3 Meetings. It was agreed that Cllr Delmege would attend the January and March Meetings, and then a different Councillor will attend the next 3 Meetings – one in May and then June and July. Kirstie will find out when the June and July Meetings are and let the Clerk know.

(g) Proposed School lay-by Consultation response. Kirstie informed Councillors of the current situation with the Proposal. The main hold-up appears to be the response from the Church concerning the small section of land which is required for the project. The lay-by is now shorter than before to give better sight-lines and make it safer for the opening of car doors. It has been agreed that the finance can go into the next financial year if required.

(h) Memorial to Sir Jeremy Black. Councillors agreed that we would see if the family came to us with a proposal.

(i) Drain cleaning enquiry from previous Meeting. HCC Highways has responded to the Clerk stating that the drain cleaning work which was carried out in Durley Street in the early hours of the morning was necessary as it would be too dangerous to clean out the drains at any other time.

5. COUNTY COUNCILLOR’S REPORT: CC Humby reported that he has met with Paula Reynolds regarding Post Offices, met with the Police Inspector to discuss fly-tipping and how the Police are now able to put cameras in hot spots to try and catch offenders. CC Humby spoke about the Revenue Support Grant and its implications on services. Cllr Smith asked about the Traffic Survey and CC Humby said that this was in the process of being carried out.

6. DISTRICT COUNCILLORS’ REPORTS: DC Humby and DC Ruffell. DC Ruffell spoke about the new Ward Boundaries and showed Councillors a map. The coca cola lorry was in Winchester on 17th December and helped to increase the footprint by 40.5% during that time – which was good news for the trade in Winchester. DC Ruffell informed Councillors of the planning proposal for 52 care home flats in Chessil Street, Winchester on the car park area. He also reminded everyone about the Mayor Awards for this year. Nominations need to be in by 31st January.

7. PUBLIC PARTICIPATION ITEMS BY INVITATION OF THE CHAIRMAN. There were no members of the public present.

8. CORRESPONDENCE:

(a) Response from Persimmon Homes regarding large sign at The Sawmills. Persimmon Homes will ask for it to be removed. A parishioner also wrote asking why an advertisement for the renting of one of the units said that there was off-road parking as this was not correct. Clerk has passed this enquiry onto Persimmon Homes.

(b) The Spending Review – Briefing Note. This was noted.

(c) Eastleigh Borough Council – Planning update. Councillors noted the dates when the Exhibitions are being held locally.

(d) WCC Parish Connect – January, 2016. This was sent via e-mail and noted.

(e) Priority Footpaths Cutting by HCC. Cllr Delmege will inform the Clerk of the footpaths that we wish to include in the programme by the end of January.

9. SCHOOL REPORT: Kirstie sent a Report which is attached to these Minutes as Appendix 1.

10. NEIGHBOURHOOD WATCH REPORT: There was nothing to report.

11. HIGHWAYS REPORT: Cllr Farr reported that the gas installation has now been completed in Gregory Lane and road erosion and flooding has been reported at the junction of Heathen Street/Stapleford Lane. Flooding has also been reported during the month at various locations.

12. FINANCIAL TRANSACTIONS: Councillors to agreed invoices presented by the Clerk and signed cheques. This is shown as Appendix 2.

13. HALL: Hall foyer refurbishment quotes – Cllr Charles said that the Contractor will fit this in as soon as he is able. Table tennis table has arrived and been installed. A Grant from CC Humby helped towards the cost which was appreciated.

14. RECREATION GROUND: Guttering – Cllr Charles asked if Peter would be able to do this. Clerk will ask. Emptying of small bin at The Sawmills. Cllr Smith said that the bin was getting over-filled. Clerk emptied the bin and said that she felt it had not been emptied for some time and that was why it was so full. She has emptied it and put in a new bin bag. It needs to be emptied every week and Cllr Smith offered to do this. Clerk will order gloves for Cllr Smith. Bags full of Christmas paper was dumped at the Recreation Ground which the Football Manager and Clerk disposed of. Clerk said that one of the labels she picked up had names on it.

15. PLANNING:

15/02793/FUL. Mr Smith. Proposed double garage (option 2 on submitted plans)(Amended description 10.12.15). Well Cottage, Mincingfield Lane, Durley. Councillors agreed to object to this application as this original small bungalow is now getting very large after numerous extensions. There is also a double garage already on the plot and therefore Councillors could see no need for a further double garage as this was considered over-development of the original site.

15/02784/FUL. Mr Burton. Conversion of two cottages into one (internal alterations). Two new dormers to front elevation, reinstatement of two previously blocked up windows, removal of chimney, removal and replacement of part of roof. Removal of garage, proposed timber carport. 1 Durley Brook Cottages, Durley Brook Road, Durley. Cllr Burton left the room and took no part in any discussion on this application. Councillors agreed that they had no objection to this application.

Cllr Burton returned to the room.

15/01869/FUL. Mr Edwards. Demolition of an existing 2 storey detached dwelling and 2 no. outbuildings; construction of a 2 storey detached replacement dwelling plus detached garage; associated hard and soft landscaping; relocation of the existing access to site further along Durley Street. Four Winds, Durley Street, Durley. GRANTED.

15/02564/APN. Miss J McGeoch. Agricultural storage building. Stapleford Farmhouse, Stapleford Lane, Durley. THAT NO OBJECTION BE RAISED.

Philip Dudley (Architect) and Joe Dorlington attended the Meeting to show Councillors proposals for two dwellings on land adjacent to Lyons Cottage, Durley Brook Road. Councillors agreed that we were not in a position to make any decisions on future development in Durley at the moment as Durley had no housing allocations and we are in the early stages of our Parish Plan. It was agreed that we would consider this development if there was a housing need in Durley which residents wanted, and if locations were sought for development.

Cllr Watts asked about a holiday let property in Snakemoor Lane which is advertised to let on the open market. Clerk will investigate and if required contact the Enforcement Team for clarification.

Cllr Watts informed Councillors that there was a large agricultural building seeking permission at the back of Durley Hall Lane. This has not come through as a Planning Application so Clerk will make enquiries. It might be that it does not need to be advertised and this is why we have not been sent any plans or asked to comment.

16. THERE BEING NO FURTHER BUSINESS THE CHAIRMAN DECLARED THE MEETING CLOSED AT 9.50 p.m.